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October 4, 2012

Budget Maintenance Page Update

The PeopleSoft Budget Maintenance Page (BMP) went into production in July 2012. Since that time a number of issues were identified and fixes recently put in place. The fixes include:

  • Updated the class field and project code defaults to 0 and 00 for any new budget change.
  • Changed the system so that only benefit eligible salary accounts have flat benefit calculated automatically on the HCP page. All salary accounts have FICA benefit calculated automatically.
  • Improved the response time when multiple salary rows are added. Prevented the SPREAD button or the Save Edit PeopleCode from recalculating any HCP-related row. Now, whatever the user enters on the HCP page will be retained.
  • Disable the Manual Spread (row) button on HCP, Benefits, and FICA rows tied to HCP entry.
  • When returning the HCP row, made the FICA and Benefits rows associated with the main budget entry row reflect the change made in the amount on the HCP page.
  • Added UBANK and UWIDE as valid Business Unit approval rules.
  • Fixed auto approval when the user has access to all DeptIDs in the journal regardless of the “level” of approver.
  • Added the Pushback and Deny buttons.

Other issues are still outstanding and the COMPASS project team is working diligently to fix those issues quickly and accurately.

The issues surrounding the BMP and the budget variance reports have brought to light a strong need for a systematic support process and improved levels of communication so that users better understand outstanding issues, resolutions, and functionality. The project team is committed to developing a quality application that satisfies our users. At this time, the plan is to confirm the implementation of this support process at the next budget officer’s meeting in Columbia on October 11.

Why is User Acceptance Testing so Important?

As many of you are aware, the pilot group for Hyperion-HCP is currently being formed. From that group, select individuals will participate in user acceptance testing (UAT). UAT is the process by which an application’s functionality is compared, in detail by an end user, against the procedures necessary to conduct a business process. It is a critical step in the implementation process and the overall success of an application. UAT can reduce later risk to the organization as a whole by:

  • Ensuring a working system, thus reducing later costs associated with system fixes.
  • Safeguarding against inconsistencies in processes and data.
  • Increasing end user satisfaction which can result in a more successful adoption of a new application.

To see how UAT fits in with all components of Hyperion, view the project timeline.

COMPASS Milestones

Three major milestones were reached since the last issue of COMPASS Roadmap. They include:

  • Hyperion-LRP application migrated to the test instance.
  • Hyperion-LRP functional testing and validation completed.
  • Hyperion-HCP base loads (data files) validated.

If you are not on the COMPASS Roadmap distribution list, but would like to receive future issues, send your request to

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