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Institution: User ID: 29c0011
Fall Enrollment Layouts
 
Import/Export File Layout Specification for Winter 2004-2005/Spring 2005 Data Collection
Fall Enrollment Section - Fixed Length/Positional File (*.TXT)
Field ID
(Key)
Column Length Data
type
Description Valid Entries
Part A: Enrollment Summary by Racial/Ethnic Category, fall 2004
UNITID 1 6 N UNITID Valid UnitID
SURVSECT 7 3 AN Survey Section "EF"
PART 10 1 AN Part of survey section - race/ethnicity "A"
CIPCODE 11 7 AN Classification of instructional program code "99.0000" for all schools. For 4-year schools 13.0000, 14.0000, 26.0000, 27.0000, 40.0000, 52.0000, 22.0101, 51.0401, 51.1201
LINE 18 2 AN Student level 1,3,7,9,11,15,17,21,23, and 25 (refer to student level table, Part A) (6,8,14,20,22, 28, and 29 are for export only.)
EFRACE01 20 6 N Nonresident alien - Men (1) 0 to 999999
EFRACE02 26 6 N Nonresident alien - Women (2) 0 to 999999
EFRACE03 32 6 N Black, non-Hispanic - Men (3) 0 to 999999
EFRACE04 38 6 N Black, non-Hispanic - Women (4) 0 to 999999
EFRACE05 44 6 N American Indian/Alaskan Native - Men (5) 0 to 999999
EFRACE06 50 6 N American Indian/Alaskan Native - Women (6) 0 to 999999
EFRACE07 56 6 N Asian or Pacific Islander - Men (7) 0 to 999999
EFRACE08 62 6 N Asian or Pacific Islander - Women (8) 0 to 999999
EFRACE09 68 6 N Hispanic - Men (9) 0 to 999999
EFRACE10 74 6 N Hispanic - Women (10) 0 to 999999
EFRACE11 80 6 N White, non-Hispanic - Men (11) 0 to 999999
EFRACE12 86 6 N White, non-Hispanic - Women (12) 0 to 999999
EFRACE13 92 6 N Race/ethnicity unknown - Men (13) 0 to 999999
EFRACE14 98 6 N Race/ethnicity unknown - Women (14) 0 to 999999
EFRACE15 104 6 N Grand total - Men (15) Totals will be generated. Do not include in import file. Columns 104-115 are reserved for File Export.
EFRACE16 110 6 N Grand total - Women (16) Totals will be generated. Do not include in import file. Columns 104-115 are reserved for File Export.
Part B: Enrollment Summary of Students by Age, fall 2004
(Part B is optional in this collection)
UNITID 1 6 N UNITID Valid UnitID
SURVSECT 7 3 AN Survey Section "EF"
PART 10 1 AN Part of survey section - age "B"
SLEVEL 11 1 AN Level of student 1, 2, 3 refer to student level table, Part B
FILLER 12 6 AN Filler Blank
LINE 18 2 AN Age of student 1-25 (refer to age category table) (11,12,23, 24 and 25 are for export only.)
EFAGE01 20 6 N Men 0 to 999999
EFAGE02 26 6 N Women 0 to 999999
Part C: Residence of First-Time Freshmen, fall 2004
UNITID 1 6 N UNITID Valid UnitID
SURVSECT 7 3 AN Survey Section "EF"
PART 10 1 AN Part of survey section - residence "C"
Filler 11 7 AN Filler Blank
LINE 18 2 AN State of residence 01, 02, 04-06, 08-13, 15-42, 44-51, 53-57, 60, 64, 66, 68-70, 72, 78, 90 (valid FIPS codes refer to state table)( 98 and 99 are for export only.)
EFRES01 20 6 N Total first-time, degree/certificate-seeking undergraduate students 1 to 999999
EFRES02 26 6 N Total first-time, degree/certificate-seeking undergraduates who graduated from high school in the past 12 months 0 to 999999
Part D - Total Entering Class. This section is applicable to academic year reporters (calendar system = semester, quarter, trimester or 4-1-4); must offer undergraduate level programs; and must have full-time first-time degree-seeking students > 0 in Part A.
UNITID 1 6 N UNITID Valid UnitID
SURVSECT 7 3 AN Survey Section "EF"
PART 10 1 AN Part of survey section - Total Entering Class "D"
Filler 11 9 AN Filler Blank
EFE01 20 6 N Total number of undergraduates that entered institution for the first time for the fall term. 1 to 999999
Part E: Unduplicated headcounts for the 12-month period
UNITID 1 6 N UNITID Valid UnitID
SURVSECT 7 3 AN Survey Section "EF " = Enrollment
PART 10 1 AN Part of survey section - unduplicated headcount "E" = Unduplicated headcount
SLEVEL 11 1 AN Student level 1=Undergraduate 2=First-professional 3=Graduate
FILLER 12 8 AN Filler Blanks
FYRACE01 20 6 N Nonresident alien - Men (1) 0 to 999999
FYRACE02 26 6 N Nonresident alien - Women (2) 0 to 999999
FYRACE03 32 6 N Black, non-Hispanic - Men (3) 0 to 999999
FYRACE04 38 6 N Black, non-Hispanic - Women (4) 0 to 999999
FYRACE05 44 6 N American Indian/Alaskan Native - Men (5) 0 to 999999
FYRACE06 50 6 N American Indian/Alaskan Native - Women (6) 0 to 999999
FYRACE07 56 6 N Asian or Pacific Islander - Men (7) 0 to 999999
FYRACE08 62 6 N Asian or Pacific Islander - Women (8) 0 to 999999
FYRACE09 68 6 N Hispanic - Men (9) 0 to 999999
FYRACE10 74 6 N Hispanic - Women (10) 0 to 999999
FYRACE11 80 6 N White, non-Hispanic - Men (11) 0 to 999999
FYRACE12 86 6 N White, non-Hispanic - Women (12) 0 to 999999
FYRACE13 92 6 N Race/ethnicity unknown - Men (13) 0 to 999999
FYRACE14 98 6 N Race/ethnicity unknown - Women (14) 0 to 999999
FYRACE15 104 6 N Grand Total Men Totals will be generated. Do not include import file. Columns 104-115 are reserved for File Export.
FYRACE16 110 6 N Grand Total Women Totals will be generated. Do not include import file. Columns 104-115 are reserved for File Export.
Part F: Instructional activity for the 12-month period. For undergraduate and graduate levels only.
UNITID 1 6 N UNITID Valid UnitID
SURVSECT 7 3 AN Survey Section "EF " = Enrollment
PART 10 1 AN Part of survey section - instructional activity "F" = instructional activity
Filler 11 9 AN Filler Blank
CREDHRSU 20 8 N 12-month instructional activity credit hours undergraduate 0 to 99999999, blank = not applicable, if no programs measured in credit hours. Only for undergraduates
CONTHRS 28 8 N 12-month instructional activity contact hours (undergraduate only) 0 to 9999999, blank or (-2), not applicable, if no programs measured in contact hours. Also not applicable for graduate and first-professional levels.
CREDHRSG 36 8 N 12-month instructional activity credit hours graduate 0 to 99999999
REP_YEAR 44 1 N Indicate which full 12-month period is used to report UNDUPLICATED student count and instructional activity 1=July 1, 2003 - June 30, 2004, 2=September 1, 2003 - August 31, 2004
Part G: Retention of First-time Students, fall 2004
UNITID 1 6 N UNITID Valid UnitID
SURVSECT 7 3 AN Survey Section "EF"
PART 10 1 AN Part of survey section - Retention of First-time Students "G"
Filler 11 9 AN Filler Blank
RET_PCF 20 3 N Retention percentage (full-time) 0 to 100
RET_PCP 23 3 N Retention percentage (part-time) 0 to 100

Note: All numeric fields should be right-justified in its field. Both leading zeros and spaces are permissible. Character data should be left justified. If, undergraduate, first-professional or graduate programs are not offered at institution, do not include record in import file.




Import/Export File Layout Specification for Winter 2004-2005/Spring 2005 Data Collection
Fall Enrollment Section - Key Value Pair file (*.TXT)
Field ID
(Key)
Description Valid Entries
Enrollment Key Value Pair Layout Specification
UNITID UNITID nnnnnn=Valid UnitID
SURVSECT Survey Section "EF "
PART Part of survey section "A", "B", "C", "D", "E" and "F"
CIPCODE Classification of instructional program code CIP code "99.0000" for all schools. This only applies to Part A. For 4-year schools 13.0000, 14.0000, 26.0000, 27.0000, 40.0000, 52.0000, 22.0101, 51.0401, 51.1201
LINE Student level, Age category, or state of residence When Part="A" then i = 1,3,7,9,11,14,15,17,21,23, and 25 (refer to student level table - Part A). When Part="B" then i=1-25, (refer to age category table). When Part="C" then i = 1, 2, 4-6, 8-13,15-42,44-51,53-57,60,64,66,68-70, 72,78,90,98,99 (refer to state table). For parts D, E and F do not include the LINE variable in the import record.
RACE Race j = 1 to 8, refer to race/ethnicity table, applicable to Parts A and E
SLEVEL Student level j = 1 to 3, refer to student level table - Part B, applicable to Part B and Part E
Sex Sex k= 1-Men, 2-Women, applicable to Parts A, B and E
HS First-time student attended high school in the past 12 months j= 1-first-time students, column1, 2-first-time students who graduated high school in the past 12-months, column2, applicable to Part C
Count Number of students enrolled 1 to 99999, for zero value see note below., applicabe to Parts A, B, C, D and E
CREDHRSU 12-month undergraduate instructional activity CREDIT hours 0 to 99999999, only applicable to Part F
CONTHRS 12-month undergraduate instructional activity CONTACT hours 0 to 9999999, only applicable to Part F
CREDHRSG 12-month graduate instructional activity CREDIT hours 0 to 99999999, only applicable to Part F
REP_YEAR Indicate which full 12-month period is used to report UNDUPLICATED student count 1=July 1, 2003 - June 30, 2004, 2=September 1, 2003 - August 31, 2004. Use only in part F
RET_PCF Percentage of full-time fall 2002 cohort who were re-enrolled in fall 2003. 0 to 100, only applicable to Part G
RET_PCP Percentage of part-time fall 2002 cohort who were re-enrolled in fall 2003. 0 to 100, only applicable to Part G
Sample file:
Sample record:
UNITID=100663,SURVSECT=EF,PART=A,CIPCODE=99.0000,LINE=1,RACE=1,SEX=1,COUNT=nnnnn
UNITID=100663,SURVSECT=EF,PART=A,CIPCODE=99.0000,LINE=1,RACE=1,SEX=2,COUNT=nnnnn
UNITID=100663,SURVSECT=EF,PART=A,CIPCODE=99.0000,LINE=6,RACE=2,SEX=1,COUNT=nnnnn
UNITID=100663,SURVSECT=EF,PART=A,CIPCODE=99.0000,LINE=6,RACE=2,SEX=2,COUNT=nnnnn
UNITID=100663,SURVSECT=EF,PART=A,CIPCODE=99.0000,LINE=i,RACE=j,SEX=k,COUNT=nnnnn
UNITID=100663,SURVSECT=EF,PART=A,CIPCODE=13.0000,LINE=1,RACE=1,SEX=1,COUNT=nnnnn
UNITID=100663,SURVSECT=EF,PART=A,CIPCODE=13.0000,LINE=1,RACE=1,SEX=2,COUNT=nnnnn
……
UNITID=100663,SURVSECT=EF,PART=A,CIPCODE=22.0101,LINE=9,RACE=1,SEX=1,COUNT=nnnnn
UNITID=100663,SURVSECT=EF,PART=A,CIPCODE=22.0101,LINE=23,RACE=1,SEX=1,COUNT=nnnnn
……
UNITID=100663,SURVSECT=EF,PART=B,LINE=1,SLEVEL=1,SEX=1,COUNT=nnnnn
UNITID=100663,SURVSECT=EF,PART=B,LINE=1,SLEVEL=1,SEX=2,COUNT=nnnnn
UNITID=100663,SURVSECT=EF,PART=B,LINE=1,SLEVEL=2,SEX=1,COUNT=nnnnn
UNITID=100663,SURVSECT=EF,PART=B,LINE=1,SLEVEL=2,SEX=2,COUNT=nnnnn
UNITID=100663,SURVSECT=EF,PART=B,LINE=1,SLEVEL=3,SEX=1,COUNT=nnnnn
UNITID=100663,SURVSECT=EF,PART=B,LINE=1,SLEVEL=3,SEX=2,COUNT=nnnnn
UNITID=100663,SURVSECT=EF,PART=B,LINE=i,SLEVEL=j,SEX=k,COUNT=nnnnn
UNITID=100663,SURVSECT=EF,PART=C,LINE=1,HS=1,COUNT=nnnnn
UNITID=100663,SURVSECT=EF,PART=C,LINE=1,HS=2,COUNT=nnnnn
UNITID=100663,SURVSECT=EF,PART=C,LINE=i,HS=1,COUNT=nnnnn
UNITID=100663,SURVSECT=EF,PART=C,LINE=i,HS=2,COUNT=nnnnn
UNITID=100663,SURVSECT=EF,PART=D,COUNT=nnnnn
UNITID=100663,SURVSECT=EF,PART=E,SLEVEL=1,RACE=1,SEX=1,COUNT=nnnn
UNITID=100663,SURVSECT=EF,PART=E,SLEVEL=1,RACE=1,SEX=2,COUNT=nnnn
UNITID=100663,SURVSECT=EF,PART=E,SLEVEL=1,RACE=2,SEX=1,COUNT=nnnn
UNITID=100663,SURVSECT=EF,PART=E,SLEVEL=1,RACE=2,SEX=2,COUNT=nnnn
UNITID=100663,SURVSECT=EF,PART=E,SLEVEL=2,RACE=j,SEX=k,COUNT=nnnn
UNITID=100663,SURVSECT=EF,PART=E,SLEVEL=3,RACE=j,SEX=k,COUNT=nnnn
UNITID=100663,SURVSECT=EF,PART=E,SLEVEL=i,RACE=j,SEX=k,COUNT=nnnn
UNITID=100663,SURVSECT=EF,PART=F,REP_YEAR=1,CREDHRSU=nnnn,CONTHRS=nnnn,CREDHRSG=nnnn
UNITID=100663,SURVSECT=EF,PART=G,RET_PCF=nnn,RET_PCP=nnn
……
……
UNITID=nnnnnn,SURVSECT=EF,PART=A,CIPCODE=99.0000,LINE=i,RACE=j,SEX=k,COUNT=nnnnn
UNITID=nnnnnn,SURVSECT=EF,PART=A,CIPCODE=13.0000,LINE=i,RACE=j,SEX=k,COUNT=nnnnn
UNITID=nnnnnn,SURVSECT=EF,PART=A,CIPCODE=22.0101,LINE=i,RACE=j,SEX=k,COUNT=nnnnn
UNITID=nnnnnn,SURVSECT=EF,PART=B,LINE=i,SLEVEL=j,SEX=k,COUNT=nnnnn
UNITID=nnnnnn,SURVSECT=EF,PART=C,LINE=i,HS=j,COUNT=nnnnn
UNITID=nnnnnn,SURVSECT=EF,PART=D,COUNT=nnnnn
UNITID=nnnnnn,SURVSECT=EF,PART=E,SLEVEL=i,RACE=j,SEX=k,COUNT=nnnn
UNITID=nnnnnn,SURVSECT=EF,PART=F,REP_YEAR=1,CREDHRSU=nnnn,CONTHRS=nnnn,CREDHRSG=nnnn
UNITID=nnnnnn,SURVSECT=EF,PART=G,RET_PCF=nnn,RET_PCP=nnn
Note: If there is zero enrollment for any category (student level, age, state) the line does not have to be included in the import file. For Part C, HS=1 and 2 are not mutually excludsive categories. If first-time students who graduated from high school in the past 12 months are reported (HS=2) for any state, then also report those students as all first-time students (HS=1).
Sort Order: UNITID,SURVSECT,PART

Appendix
Selected CIP code table
13.0000 - Education
14.0000 - Engineering
*51.0401 - Dentistry
*51.1201 - Medicine
*22.0101 - Law
26.0000 - Biological and Biomedical Sciences
27.0000 - Mathematics and Statistics
40.0000 - Physical Sciences
52.0000 - Business Management, Marketing, and Related Support Services
99.0000 - Summary page (total enrollment)
* indicates first-professional field

Student level table (Part A)
1 - Full-time, first-time, degree/certificate-seeking undergraduate
3 - Total Full-time, other degree/certificate-seeking undergraduate
6 - Total Full-time, degree/certificate-seeking undergraduate will be generated on export file. Do not include on import file.
7 - Total Full-time, non-degree/certificate-seeking undergraduate
8 - Total, Full-time undergraduate will be generated on export file. Do not include on import file.
9 - Total, Full-time first-professional
11 - Total, Full-time graduate
14 - Total, Full-time will be generated on export file. Do not include on import file.
15 - Part-time, first-time, degree/certificate-seeking undergraduate
17 - Part-time, other degree/certificate-seeking undergraduate
20 - Total Part-time, degree/certificate-seeking undergraduate will be generated on export file. Do not include on import file.
21 - Part-time, non-degree/certificate-seeking undergraduate
22 - Total, Part-time undergraduate will be generated on export file. Do not include on import file.
23 - Total, Part-time first-professional
25 - Total, Part-time graduate
28 - Total, Part-time will be generated on export file. Do not include on import file.
29 - Grand total will be generated on export file. Do not include on import file.

Student level table (Part B)
1 - Undergraduate
2 - First-professional
3 - Graduate

Age category table
1 - Full-time, under 18
2 - Full-time, 18-19
3 - Full-time, 20-21
4 - Full-time, 22-24
5 - Full-time, 25-29
6 - Full-time, 30-34
7 - Full-time, 35-39
8 - Full-time, 40-49
9 - Full-time, 50-64
10 - Full-time, 65 and over
11 - Full-time, age unknown will be generated on export file. Do not include in import file.
12 - Total Full-time will be transferred from part A and included on export file. Do not include in import file.
13 - Part-time, under 18
14 - Part-time, 18-19
15 - Part-time, 20-21
16 - Part-time, 22-24
17 - Part-time, 25-29
18 - Part-time, 30-34
19 - Part-time, 35-39
20 - Part-time, 40-49
21 - Part-time, 50-64
22 - Part-time, 65 and over
23 - Part-time, age unknown will be generated on export file. Do not include in import file.
24 - Total Part-time will be transferred from part A on export file. Do not include in import file.
25 - Grand total will be transferred from part A on export file. Do not include in import file.

Race/ethnicity table
1 - Nonresident alien
2 - Black, non-Hispanic
3 - American Indian or Alaskan Native
4 - Asian or Pacific Islander
5 - Hispanic
6 - White, non-Hispanic
7 - Race/ethnicity unknown
8 - Grand total will be generated on the export file. Do not include in import file.

State of residence table  
01 - Alabama 40 - Oklahoma
02 - Alaska 41 - Oregon
04 - Arizona 42 - Pennsylvania
05 - Arkansas 44 - Rhode Island
06 - California 45 - South Carolina
08 - Colorado 46 - South Dakota
09 - Connecticut 47 - Tennessee
10 - Delaware 48 - Texas
11 - District of Columbia 49 - Utah
12 - Florida 50 - Vermont
13 - Georgia 51 - Virginia
15 - Hawaii 53 - Washington
16 - Idaho 54 - West Virginia
17 - Illinois 55 - Wisconsin
18 - Indiana 56 - Wyoming
19 - Iowa 57 - State unknown
20 - Kansas 60 - American Samoa
21 - Kentucky 64 - Federated States of Micronesia
22 - Louisiana 66 - Guam
23 - Maine 68 - Marshall Islands
24 - Maryland 69 - Northern Marianas
25 - Massachusetts 70 - Palau
26 - Michigan 72 - Puerto Rico
27 - Minnesota 78 - Virgin Islands
28 - Mississippi 90 - Foreign countries
29 - Missouri 98 - Balance will generated as line 99 minus sum of 1-90) on export file. Do not include in import file.
30 - Montana
31 - Nebraska
32 - Nevada 99 - Grand total will be transferred from Part A on export file. Do not include in import file.
33 - New Hampshire
34 - New Jersey
35 - New Mexico  
36 - New York  
37 - North Carolina  
38 - North Dakota  
39 - Ohio