Welcome to InFocus

On Friday, June 13 the appointment of our new Chief Financial Officer, Dr. Brian Burnett was announced. Dr. Burnett is from the University of Colorado – Colorado Springs, where he currently serves as senior executive vice chancellor for administration and finance. Dr. Burnett will join the finance team in leading the finance and business functions […]

Travel Per Diem Update

Beginning July 1, 2014, the University will change its per diem allowance for domestic overnight travel outside the state of Missouri to “CONUS” rates as determined by the federal government. Specific meal rates by location can be found at www.defensetravel.dod.mil/site/perdiemCalc.cfm. For overnight travel within the state of Missouri, the meal allowance will remain at $42. […]

Office of Management and Budget Final Uniform Guidance

Office of Management and Budget (OMB) issued the Final Uniform Guidance which includes Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards on December 26, 2013. This guidance consolidates all of the circulars including those applicable to higher education such as A-110, A-21, and A-133. The new Uniform Guidance will be effective December 26, […]

UM System Planning and Budget’s Relocation

UM System Planning and Budget (previously located in University Hall) completed our relocation move to 1000 W. Nifong, Woodrail Building 7 on April 4, 2014. We are located in Suite 300 on the third floor adjacent to the Controller’s Office. We are excited about our new space and look forward to the opportunity to work […]

New Finance Support Center

Over the past four years, the Procurement Hotline has become a trusted resource and successful support organization for procurement customers. On May 12, 2014, the Procurement Hotline expanded its role by transitioning into the Finance Support Center to support the entire Finance function for the University of Missouri System. Procurement has been working with the […]

Procurement’s Involvement with Spring Break

Mizzou Alternative Breaks is a student group on the campus of the University of Missouri – Columbia that sends groups of 12 students across the country over Thanksgiving, winter, spring, and weekend breaks to work on various service projects. This program provides a unique opportunity for students to gain a wider perspective of the world […]

Records Management – Did you know?

Records Management (RM) continues its core program and services to the UM System departments across the four campuses. Records Management provides outreach and training to many departments who never use or understand the importance of following UM policy in regards to managing the records and information created, used, maintained, stored and in many cases preserved […]


Colleagues It seems as though retirement is in the air!  If you remember in the last newsletter, it was announced Jane Closterman is  retiring after 11 years with the University; her last day in the office will be March 21.  Ryan Rapp has been named Controller effective March 1.  David Sheahen, Assistant Vice President for […]

Mileage Reimbursement Rates Effective January 1, 2014

The University of Missouri follows the State of Missouri’s practice of reimbursement for business transportation expenses at a mileage rate that is three cents less than the IRS standard mileage rate.  The IRS rate is based on an annual study of the fixed and variable costs of operating an automobile.  The IRS announced on December […]

Your 2013 Form W-2

Many University of Missouri employees have provided consent to receive their Form W-2 in electronic format.  In mid-January, an email was sent to employees who have provided consent to give notification that the 2013 Form W-2 was ready to view in myHR, Employee Self-Service.  Prior year W-2’s and W-2c’s, from tax year 2009 through the […]

Travel and Expense System – Approving an Employee Reimbursement

With the new Travel & Expenses System, employees are experiencing faster reimbursements. As an approver, you play an integral role in those reimbursements.  Here are a few hints and reminders to help you when approving an Expense Report (ER): Roles & Responsibilities – As either a Project Manager Approver (or their delegate) or a Fiscal […]

Sponsored Programs – Effort Verification Reports Going Electronic

We are currently in the process of developing an electronic effort report that we hope to have implemented during calendar year 2014.  We will be working closely with the campus Sponsored Programs Offices and Departmental Research Administrators as we go through the development process.  Until then you will continue to receive the paper-based effort reports, […]

The Ethics and Compliance Hotline

The University established the “Ethics and Compliance Hotline” to provide employees with an anonymous avenue for reporting suspected incidences of ethics or compliance abuses, including  fraud and fiscal misconduct, medical, human resources, research, athletics, and/or environmental, health, and safety issues. The reporting system is both web and telephone based and is available on a 24-hour/365-day […]

Camps and Clinics Insurance

Young people of all ages are heading off to University sponsored camps and clinics, both athletic and academic, to become more proficient in a chosen activity or area of talent. From girls’ softball to boys’ basketball, music, engineering, business and journalism, sponsored camps and clinics are an important service for young people aspiring to be […]

Supplier Diversity

I have assumed the role of Director—Supplier Diversity and Small Business Development within Management Services, replacing Jackie Kelly. You will notice we’ve changed the name of the program as well, reflecting total inclusion of our effort. Our focus is to support both Procurement and Design and Construction system-wide in sourcing activities and to be the […]


The University of Missouri will soon be upgrading to a new version of PaymentNet.  This software has been used for reconciliation of purchasing and fleet cards and travel card payments for many years.  PaymentNet is evolving and the system has been redesigned to better meet our customers’ needs.  Your card administration teams have been working […]

COMPASS Guiding 2014 Budget Efforts

The final piece of the Hyperion application, HCP (Human Capital Planning) is now available in production.  Staff are in various stages of training at each campus. The Campus Budget Officers discussed and determined training needs, and those who have not yet attended training will soon be invited to future sessions. The new position budgeting functionality […]

Records Management Training Opportunities

Did you know that Records Management offers training in the areas of use and services that it is involved with?  For instance, Records Management offered a training on January 22nd called “How to Use the Records Center A-Z”. In this training, Attendees were introduced to procedures, supplies, transmittal forms, services, policies and had lots of […]

Welcome to InFocus!

Colleagues: Greetings from the Office of Finance.  You may (or may not) have noticed that “and Administration” has disappeared from our name. As part of the transition process following the recent retirement of Vice President Nikki Krawitz, we looked across peer institutions to see how other organizations were aligned.  We noticed that when “Finance and Administration” was […]

Jane Closterman’s Retirement

Jane Closterman, University of Missouri System Controller, has announced her decision to retire after 11 years of dedicated service.  Her effective retirement date is April 30, 2014.  This will be a loss to the University of Missouri.  Jane is one of the hardest working and most dedicated people I’ve ever met.  Since starting with the […]

Ryan Rapp selected as New Controller

It is my pleasure to announce that Ryan Rapp has been selected to succeed Jane Closterman as Controller of the University of Missouri System upon Jane’s retirement, which is effective April 30, 2014.  The timing of this announcement will allow for a smooth transition in this most important role.  In keeping with our deliberate succession […]

Submitting an Employee Reimbursement in the Travel and Expense System

With the new Travel & Expenses System employees are experiencing faster reimbursements. However, they can be delayed due to missing or incorrect information.  Here are a few hints to help you when submitting your Expense Report (ER): Funding source – Check the funding on your ER before submitting it for approval.  You can set your […]

Tax Withholding Facts

Be prepared for the end of the year and check your tax withholding before it is too late.  The following are things to remember when reviewing your tax withholding elections.  WHAT are my tax withholding elections based upon?  The amount of income tax withheld from your pay depends on two factors: 1.       The gross amount […]

Grants Reform Update and the A-133 Audit

Currently, the Office of Management and Budget (OMB) has not set a timeline for publishing the revised OMB Circulars, but have indicated they have an aggressive timeline for publishing the revisions with a goal to have a final version in December 2013.  We will provide more information to the University Research Community once finalized.  If […]

New Claim Forms/How to Report a Claim

The forms for filing claims have been converted to Excel format to simplify the process. The Excel option allows each user to fill out the form manually or electronically. If the form is completed electronically the user can save and/or email it to their appropriate campus contact within 24 hours after the accident or incident […]