Welcome to InFocus!

Reorganizing, Rewarding, and Moving Ahead in System Finance As I noted in the last issue of InFocus, the only constant in life and work is change and there are a number of positive changes to report to our system, campuses, students, faculty, and staff we serve each day. Reorganizing Effective April 1, I have made […]

PeopleSoft Finance/Supply Chain Upgrade May 23-25, 2015

The PeopleSoft Finance/Supply Chain modules will be upgraded to version 9.2 over the Memorial Day weekend. The upgrade was commissioned to allow for continued support of the application suite and to support the strategic goals of the University of Missouri System. This is a life cycle management project that is necessary to extend support for […]

New Features and Functionality Available in PeopleSoft 9.2

The PeopleSoft Finance/Supply Chain upgrade project included a review of current business practices that could be improved by using functionality available in the newer version. As a result of this review, several features will be implemented with the upgrade. • Electronic Workflow – For Accounts Payable, the ability to do an electronic workflow will eliminate […]

Space Survey

It’s that time again… The Space Survey (Space Use Inventory) is currently underway. It involves many different individuals including your campus Department or College Space Inventory Users, Dean’s Office Administration, Sponsored Programs Office, Campus Facilities Space Planning and the Controller’s Office. The space survey is a vital part of the F&A Rate proposal process, which […]

A-133 Audit Update

The FY2014 A-133 audit was completed on March 16, 2015. KPMG audited a total of six programs including Student Financial Aid and Research & Development which resulted in four audit findings (no material weaknesses) and an unqualified opinion. We would like to thank everyone involved for their hard work and patience throughout the audit. A […]

2015 Venue Coverage

University facilities are used frequently for individuals and outside organization’s events in addition to use for official University business activities. When third parties want to rent/use university owned space, for a wedding and reception, for instance, they follow the campus protocol for reserving space and must also provide proof of insurance for the event. This […]

UM Budget and Planning Relocation

UM Budget and Planning is back in U Hall. The department completed their return move to U Hall (104 & 118) from Woodrail 3rd floor on Friday, February 13. You are invited to drop by and visit them in their new home. January 2015 Hyperion upgrade “Go Live” was a success. Budget users appreciate the […]

University of Missouri Physical Inventory Verification

It is time to distribute the Inventory Asset Records to the campuses for validation. This year’s process has changed slightly. By the end of April, inventory lists will be sent to individuals that have been identified as the responsible person noted in the FIN Finance Structure database at either the College/School/Division or Department level, depending […]

New System Surplus Properties Manager

Please welcome Carolyn (Howze) Calton as the new Manager for System Surplus Properties and Asset Management. This June, Carolyn will have been with the University for 20 years. During that time she has filled many positions within Supply Chain; including roles in Accounts Payable, General Stores, Procurement Operations and now Surplus. Surplus Properties and Asset […]

It’s All About “Records Management Compliance”

As a result of reaching out to upper management on the UMSL Campus this spring, our department was able to present two training sessions on the same day for a total attendance of 73 UM staff members. Chancellor Thomas George sent out appreciation comments to those involved in assisting Records Management in bringing this all […]

Welcome to InFocus!

The only constant in life……….change. With the diverse missions of the University of Missouri System and its campuses and operations, there is no question our ability to serve is increasingly financially strained under increasing demands for service from more students, limited state appropriation growth, tuition increase limits, and a challenging environment for competitive research funding. […]

W-2 Accessibility in myHR

University of Missouri employees who provided consent to receive their W-2 in electronic format by Dec. 31, 2014, received an email notification on January 13, 2015, that their 2014 W-2 is available to view and/or print in myHR, Employee Self-Service. Prior year W-2’s and W-2c’s, from tax year 2009 through present, are also available in […]

Electronic EVR (eEVR)

The eEVR process is off and running. The initial run of eEVRs occurred on Nov. 11, 2014. The process produced 90 eEVRs for those individuals who have to certify their effort on a monthly basis. By the end of the day on Nov. 11, 41 eEVRs (46%) were approved. The Columbia Sponsored Programs Office was […]

Something Used – Something New

Does your department have furniture and/or equipment that is no longer needed? Maybe you have a piece of artwork that no longer fits your décor? Are you looking for a specific item or found something at an online auction site? If so, give Surplus Property a call, for we can help. Per policy BPM-308, Surplus […]

South Providence Clinic

The UM System Supply Chain assisted in moving Green Meadows to their new home at the South Providence Clinic. Through a series of work sessions and planning meetings Supply Chain and Plant Engineering collaborated their efforts with the leadership of Green Meadows Family Practice, Green Meadows Child Health, Green Meadows Psychiatry, Missouri Imagine, Woodrail and […]

Enterprise Rental Contract

For several years the university has had a contractual relationship with Enterprise Holdings for rental cars. Our contract with Enterprise Holdings is for both the Enterprise and National Car rental brands. As we continue to grow this relationship I wanted to remind everyone of the many benefits of this agreement. • During calendar year 2014, […]

Records Management Compliance Awards

Records Management kicked off the year with recognition to many of the UM departments that are following records guidelines according to the UM Records policies as it relates to retention, dispositions, storage, vital records and archiving of those records that have historical value to the university. How these records are managed is important to the […]

Welcome to InFocus!

REASONS TO BE OPTIMISTIC ABOUT OUR FUTURE… Events over the past few weeks give me great optimism for the future of the UM System, its campuses and operations statewide. While many challenges confront us, I am pleased to see so many students from the state of Missouri and beyond chose one of our campuses to […]

Forms W-2

ACT NOW before the end of the year, and provide consent to view and print your W-2 forms in myHR. Granting e-consent is easy, simply log in to myHR and navigate to Self Service > Payroll and Compensation > W-2/W-2c Consent. In January, employees and former employees that have granted consent will be able to […]

Sponsored Programs Update

The new Office of Management and Budget (OMB) Uniform Guidance for Federal Awards will be effective December 26, 2014. We are currently developing training and other information including a quick reference guide related to the changes and how they impact the research community. The training sessions will be coordinated by the campus sponsored programs offices […]

Electronic Effort Verification Report (eEVR)

We are pleased to announce that the eEVR process will soon be available within PeopleSoft Finance. eEVR is the new application that is replacing the old paper Effort Verification Reports. The look of the form is the same as the paper, however, now it will be produced in an electronic format. Pen and paper is […]

Field Trip Guide

Are you planning a field trip or event? Then RIM has a valuable resource for you. When planning either activity it’s possible to get caught up in the excitement or the long to-do list. So for your convenience, we have developed a planning guide to assist with the business details. The Field Trip Guide has […]

UM Records Management Compliance and Overview

Records Management supports university staff and faculty in ensuring that records needed to meet the operational, legal, and regulatory requirements are managed in compliance with university policy. We assist by: Maintaining the University’s Records Retention Schedule. See Records Retention Authorizations: http://www.umsystem.edu/ums/fa/management/records/guide/records-retention-authorization Overview Records Management Department Services: http://www.umsystem.edu/ums/fa/management/records Other ways Records Management support the University System […]

Welcome to InFocus!

Hello and thank you for taking the time to read this quarter’s edition of InFocus. In June, I was honored to be selected by President Wolfe to serve as the Vice President for Finance and Chief Financial Officer for the UM System. It has been a whirlwind first month in Missouri with visits to the […]

Hyperion Project Update

There is a lot happening with the Hyperion project over the next 6 months. The UM System Budget Office and the UM Data Warehouse and Reporting teams are working on an upgrade from Hyperion version 11.1.2.1 to 11.1.2.3 as well as upgrades to the host servers. The pressing need for this upgrade is not only […]