Welcome to InFocus!

Hello and thank you for taking the time to read this quarter’s edition of InFocus. In June, I was honored to be selected by President Wolfe to serve as the Vice President for Finance and Chief Financial Officer for the UM System. It has been a whirlwind first month in Missouri with visits to the […]

Hyperion Project Update

There is a lot happening with the Hyperion project over the next 6 months. The UM System Budget Office and the UM Data Warehouse and Reporting teams are working on an upgrade from Hyperion version 11.1.2.1 to 11.1.2.3 as well as upgrades to the host servers. The pressing need for this upgrade is not only […]

Payment Card Industry Compliance Certification

The University accepts credit cards as a method of payment at over 300 merchant locations, consisting of outsourced e-commerce websites, dial up terminals, IP terminals, end-to-end encryption, virtual terminals, and complex point of sale systems. A critical component of the merchant services program is to maintain the security of our customer’s data. Recent massive data […]

Sponsored Programs Update

The new Office of Management and Budget (OMB) Uniform Guidance will be effective December 26, 2014 and implementation will be applicable to new awards and incremental funding awarded on or after that date. The Controller’s office has prepared a Uniform Guidance Summary that provides information on several of the new requirements that will impact the […]

Why is Prevailing Wage Important?

Prevailing wage can be an animated topic whether the discussion is with public entities, contractors, workers or trade organizations. It is difficult to remember a legislative session where some bill was not introduced on this subject. Prevailing wage requirements ensure a level playing field for all contractors bidding a project. This was true with the […]

Do You Travel Internationally on University Business?

The University business, like others, is going global. There were over 2500 international flights for University business last year. The number of inquiries about medical care and requests for proof of evacuation and repatriation coverage for visa applications has increased along with the increase in flights. Our website includes a summary of insurance coverage for […]

Top Business Reasons for Good Records Management

Every business or program must address well-defined objectives which will add value, either directly to the bottom line or toward the achievement of the organization’s goals and objectives. Records management (RM) objectives usually fall into one of three categories: Service (effective and efficient) Profit (or cost-avoidance) Social (moral, ethical and legal) responsibility The Records management […]

NPI’s Excellence in Procurement Award

The University of Missouri System Supply Chain has been awarded the National Procurement Institute’s Excellence in Procurement award. This is UM System Supply Chain’s 8th time for receiving this award since 2005 in recognition of their outstanding operation. In 2012, with six consecutive awards, the UM System Supply Chain was 1 of only 20 higher […]

Supplier Diversity Advocacy Mentoring Program Conference

On August 1st a conference related to the University’s Supplier Diversity Advocacy-Mentoring Program was held in Columbia. Roughly 50 people attended the day-long work and education session. Attendees included an outstanding mix of participants from the University’s campuses, the System, and Extension, a number of our key construction supplier partners (Weitz, River City, PGAV Architects […]

Welcome to InFocus

On Friday, June 13 the appointment of our new Chief Financial Officer, Dr. Brian Burnett was announced. Dr. Burnett is from the University of Colorado – Colorado Springs, where he currently serves as senior executive vice chancellor for administration and finance. Dr. Burnett will join the finance team in leading the finance and business functions […]

Travel Per Diem Update

Beginning July 1, 2014, the University will change its per diem allowance for domestic overnight travel outside the state of Missouri to “CONUS” rates as determined by the federal government. Specific meal rates by location can be found at www.defensetravel.dod.mil/site/perdiemCalc.cfm. For overnight travel within the state of Missouri, the meal allowance will remain at $42. […]

Office of Management and Budget Final Uniform Guidance

Office of Management and Budget (OMB) issued the Final Uniform Guidance which includes Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards on December 26, 2013. This guidance consolidates all of the circulars including those applicable to higher education such as A-110, A-21, and A-133. The new Uniform Guidance will be effective December 26, […]

UM System Planning and Budget’s Relocation

UM System Planning and Budget (previously located in University Hall) completed our relocation move to 1000 W. Nifong, Woodrail Building 7 on April 4, 2014. We are located in Suite 300 on the third floor adjacent to the Controller’s Office. We are excited about our new space and look forward to the opportunity to work […]

New Finance Support Center

Over the past four years, the Procurement Hotline has become a trusted resource and successful support organization for procurement customers. On May 12, 2014, the Procurement Hotline expanded its role by transitioning into the Finance Support Center to support the entire Finance function for the University of Missouri System. Procurement has been working with the […]

Procurement’s Involvement with Spring Break

Mizzou Alternative Breaks is a student group on the campus of the University of Missouri – Columbia that sends groups of 12 students across the country over Thanksgiving, winter, spring, and weekend breaks to work on various service projects. This program provides a unique opportunity for students to gain a wider perspective of the world […]

Records Management – Did you know?

Records Management (RM) continues its core program and services to the UM System departments across the four campuses. Records Management provides outreach and training to many departments who never use or understand the importance of following UM policy in regards to managing the records and information created, used, maintained, stored and in many cases preserved […]

Welcome!

Colleagues It seems as though retirement is in the air!  If you remember in the last newsletter, it was announced Jane Closterman is  retiring after 11 years with the University; her last day in the office will be March 21.  Ryan Rapp has been named Controller effective March 1.  David Sheahen, Assistant Vice President for […]

Mileage Reimbursement Rates Effective January 1, 2014

The University of Missouri follows the State of Missouri’s practice of reimbursement for business transportation expenses at a mileage rate that is three cents less than the IRS standard mileage rate.  The IRS rate is based on an annual study of the fixed and variable costs of operating an automobile.  The IRS announced on December […]

Your 2013 Form W-2

Many University of Missouri employees have provided consent to receive their Form W-2 in electronic format.  In mid-January, an email was sent to employees who have provided consent to give notification that the 2013 Form W-2 was ready to view in myHR, Employee Self-Service.  Prior year W-2’s and W-2c’s, from tax year 2009 through the […]

Travel and Expense System – Approving an Employee Reimbursement

With the new Travel & Expenses System, employees are experiencing faster reimbursements. As an approver, you play an integral role in those reimbursements.  Here are a few hints and reminders to help you when approving an Expense Report (ER): Roles & Responsibilities – As either a Project Manager Approver (or their delegate) or a Fiscal […]

Sponsored Programs – Effort Verification Reports Going Electronic

We are currently in the process of developing an electronic effort report that we hope to have implemented during calendar year 2014.  We will be working closely with the campus Sponsored Programs Offices and Departmental Research Administrators as we go through the development process.  Until then you will continue to receive the paper-based effort reports, […]

The Ethics and Compliance Hotline

The University established the “Ethics and Compliance Hotline” to provide employees with an anonymous avenue for reporting suspected incidences of ethics or compliance abuses, including  fraud and fiscal misconduct, medical, human resources, research, athletics, and/or environmental, health, and safety issues. The reporting system is both web and telephone based and is available on a 24-hour/365-day […]

Camps and Clinics Insurance

Young people of all ages are heading off to University sponsored camps and clinics, both athletic and academic, to become more proficient in a chosen activity or area of talent. From girls’ softball to boys’ basketball, music, engineering, business and journalism, sponsored camps and clinics are an important service for young people aspiring to be […]

Supplier Diversity

I have assumed the role of Director—Supplier Diversity and Small Business Development within Management Services, replacing Jackie Kelly. You will notice we’ve changed the name of the program as well, reflecting total inclusion of our effort. Our focus is to support both Procurement and Design and Construction system-wide in sourcing activities and to be the […]

PaymentNet4

The University of Missouri will soon be upgrading to a new version of PaymentNet.  This software has been used for reconciliation of purchasing and fleet cards and travel card payments for many years.  PaymentNet is evolving and the system has been redesigned to better meet our customers’ needs.  Your card administration teams have been working […]