University of Missouri

Business Policy Manual

Finance and Accounting

BPM-202 Disposition of Checks

Revised May 10, 1996

Disposition of Checks

All University checks will be mailed directly to the payee except for payroll checks and checks issued for student loans, scholarships and stipends.

Note: Checks issued for student loans, scholarships and stipends are held for distribution by the Cashier's Offices.
 

Reference: PE 609 Payroll Check Disposition.

Exceptions

The campus Vice Chancellor for Administrative Services (Director of Business Services for UMC, and Controller for UM) is authorized to approve exceptions to this policy and is responsible for determining the criteria for exception justification.

Lost or Incorrect Check

If a check is lost, never received or incorrectly written (wrong name or amount), the campus Accounting Office (Payroll Office for payroll checks) should be notified immediately.

Special Disposition of Checks

Requests for special disposition of checks are made and approved on a Hold Check Request (UMUW Form 71).

• If two or more vouchers payable to the same payee are to be held, only one Hold Check Request is required.
• Hold checks must be picked up at the campus Accounting Office (System Accounting for UM) by a representative of the department requesting the hold. The department will be notified when hold checks are available for pickup.