Revised October 1, 2000
Records Management will inventory University records and will develop Records Retention Authorizations (schedule of records retention & disposal) to meet the administrative, legal, fiscal, research and historical needs and requirements of the University.
Records Retention Authorizations will be collectively approved by the Campus Archivists, UM Director of Records Management, Internal Auditing Representative and the General Counsel. Records Retention Authorizations apply to all records in all departments of the University unless a separate Records Retention Authorization has been approved for a department.
University records shall not be destroyed or otherwise disposed of by any University officer, or employee on their own initiative.
Retention
The prescribed period of time that a record must be retained.
REFERENCE: BP 904 Storage of Inactive Records
Disposal of Records
The disposal of the actual record, either by physical destruction or transfer to Campus Archives.
REFERENCE: BP 905 Disposal of University Records