University of Missouri System

Management Services

Facilities Planning and Development

Facilities Management Policy and Procedure Manual

This manual is maintained by Facilities Planning and Development, UM. You can access the different sections through the links below. the documents are in PDF format.

• Chapter 1: Purpose contains the purpose and organization of the manual.
• Chapter 2: Policies contains general design and construction policies.
  • Chapter 2 Exhibits: Problem File Forms.
• Chapter 3: Master Plan contains information with developing Physical Development Master Plans.
• Chapter 4: Capital Appropriations Request contains information about the requesting capital funds from the State.
  • Program Planning Study explains the basic requirements to justify Capital Appropriations Requests
• Chapter 5: Professional Services contains information about retaining consultants for design and construction projects.
  • Project Information Form (PDF 6 KB) is used to initiate projects
  • UM Fee Estimating Guidelines (PDF 86 KB) are used to evaluate consultant fee proposals
  • Other documents referenced in Chapter 5 are found in the Consultant Procedures and Design Guidelines.
• Chapter 6: Design contains information on how design projects are managed.
• Chapter 7: Contract Documents contains information on how Construction Contract Documents are assembled.
  • Documents referenced in Chapter 7 are found in the Consultant Procedures and Design Guidelines.
• Chapter 8: Bidding Award and Execution explain how constructions contracts are bid and awarded.
  • Prebid Meeting Notes (PDF 8 KB) explain the agenda for a prebid meeting.
  • Project Cost Summary (PDF 4 KB) shows a basic requirements to display project costs for approval.
  • Other documents referenced in Chapter 8 are found in the Consultant Procedures and Design Guidelines.
• Chapter 9: Construction explains how construction contracts are managed.
  • Chapter 9 Exhibits (PDF 91 KB)
• Chapter 10: Maintenance explains maintenance polices.
• Chapter 11: Operations explains reporting of operations.
• Chapter 12: Information Systems explains how information systems are managed.
• Chapter 13: Miscellaneous explains policies on audits and leased property construction.
• Chapter 14: Definitions