Management Services

Procurement Services

Purchasing Policy Manual

701 Surplus Property - University/Sale/Disposal

Disposal of Surplus Property

Any department or division within the University, upon determining that an item is surplus to its needs, shall report this to the Campus Procurement Manager.

The department chairperson or administrative head shall be responsible for preparing the surplus property for disposal prior to transfer to the Surplus Property Section of the Procurement Department. Such tasks as removal and disposal of hazardous, biotoxic, and/or radioactive components of the equipment, or removal of licensed software through appropriate campus procedures shall be included in this preparation.

Sale Within the University

Procurement Services shall offer surplus items to other departments/divisions within the University, including other campuses where appropriate. Sale price shall be as agreed upon by the Procurement Department and the buying and selling departments.

Sale Outside the University

If no need exists in other departments or divisions, or other campuses as determined by the Procurement Department, the value of the item will be determined by the Procurement Department, and the property will be disposed of by the following methods:

• Items valued at less than $100 may be sold by the Procurement Department by direct sale, auction or sealed bids.
• Items valued at more than $100 will be sold by public auction or sealed bids unless the Chief Procurement Officer determines it is in the best interests of the University to sell by other methods.