Records Management
These records are accumulated for the purpose of determining faculty academic promotions and tenure. The files may contain vitae, credentials, licenses or certificates, copies of articles/publications written, commendations, awards, recommendations, correspondence, peer evaluations, performance evaluations and other materials submitted or created as part of the promotion or tenure process.
Retain in the academic office responsible for instituting promotion or tenure actions until termination of employment, then transfer to Campus Archives.
Records transferred to Campus Archives will remain closed to open research for 75 years or verified death of the faculty member, whichever comes first. Upon completion of the 75 year period or verified death, the files are to become available for open research. During the closed period, access tot he records will be permitted only to the University President, Vice President of Academic Affairs, Chancellor, Provost or Vice Chancellor for Academic Affairs and the faculty member's Dean and Department Chair.
Note: Termination is defined as retirement, death, dismissal or acceptance of other employment.
This authorization supersedes 82-13-01B, related to Promotion and Tenure files.
Request for Records Management Assistance
