| Description of Record | Year of Record | Dept. Action Required | Official Copy of Record | Auth # |
|---|---|---|---|---|
| Departmental Accounting Records: Originals kept in Accounting Office | ||||
| Cash Receipt Reports, Accounts Receivable Reports and Supporting Documentation | 05/06 & Prior | Destroy | Accounting | 00-020 |
| ISEs, IOFs, Bookstore Requisitions, Printing Services Work Authorizations | 05/06 & Prior | Destroy | Accounting | 00-020 |
| Non-Grant related Journal Entries, Invoice Copies, Non PO Vouchers, General Disbursement Vouchers, Travel Vouchers, Trust Vouchers and all other Vouchers | 05/06 & Prior | Destroy | Accounting | 00-020 |
| Petty Cash Records | 06/07 & Prior | Destroy | Accounting | 00-020 |
| Departmental Accounting Records: Originals kept in each department | ||||
| Accounting Support Records | 2003 & Prior | Destroy | Each Dept. | 00-020 |
| Audit Reports: (Department Copies) | ||||
| Audits conducted by External Auditing | 2003 & Prior | Transfer to Campus Archives | 00-013 | |
| Audits conducted by Internal Auditing | 2006 & Prior | Destroy | Each Dept. | 00-013 |
| Budget Preparation Files (Work Sheets, Request for Change, Allocation Letters, etc.) | 2003 & Prior | Destroy | Each Dept. | 00-013 |
| Cash Register Tapes, Envelopes | 05/06 & Prior | Destroy | Each Dept. | 00-020 |
| Conference or Course Fiscal Records (Grant Funded) | 02/03 & Prior | Destroy | Each Dept. | 00-019 |
| Conference or Course Fiscal Records (Internal or Full Fee) | 05/06 & Prior | Destroy | Each Dept. | 00-019 |
| Recharge Center Charge Support Documents | 02/03 & Prior | Destroy | Each Dept. | 00-020 |
| Tickets to University Functions | 06/07 & Prior | Destroy | Each Dept. Selling Tickets | 00-011 |
| Payroll Records | ||||
| Bi-weekly and Monthly Rosters, Expense Distribution, etc. | 05/06 & Prior | Destroy | Payroll | 00-016 |
| Report of Absence Forms | 2003 & Prior | Destroy | Each Dept. | 00-016 |
| Time Sheets, Time Cards (non-grant) | 2003 & Prior | Destroy | Each Dept. | 00-016 |
| Purchasing Records | ||||
| Capital Equipment, Inventory List | 05/06 & Prior | Destroy | Purchasing | 90-01 |
| Department Order Forms (UM 359) | 05/06 & Prior | Destroy | Each Dept. | 90-01 |
| Department Order Log for orders less than $1000 (UM358) | 02/03 & Prior | Destroy | Each Dept. | 90-01 |
| PROCARD/UNICARD Credit Card Receipts and Related Documents | 02/03 & Prior | Destroy | Each Dept. | 90-01 |
| Purchase Requisitions, Purchase Orders, Stores Requisitions | 05/06 & Prior | Destroy | Purchasing | 90-01 |
| Surplus Property Received from State of Missouri | 2005 & Prior | Destroy | 90-01 | |
| Surplus Property Received from U. S. Government | 2003 & Prior | Retain for five (5) years after title has been transferred to the University or after property has been returned to the federal government or otherwise disposed of, then destroy. | 90-01 | |
Request for Records Management Assistance
