Separating Checks and Credit Card Sales Slips From Cash - Checks and credit card sales slips must be kept separate from cash.
Recording Checks - All checks must be logged or microfilmed if the accounting detail does not contain sufficient information to obtain replacement checks.
Maintaining Minimum Necessary Funds - Individual Cashier operating funds must be kept to an absolute practical level at all times, and all other funds must be kept in locked safes.
Excess cash accumulated during the day must be reduced by making more than one credit or safekeeping deposit per day.
To reduce excess funds in individual safes on the campus overnight or over long weekends or holidays, funds must be transferred to the Campus Cashiers Office.
Limiting Access and Visibility - Access to areas where money is counted or handled must be restricted to those persons directly involved. Visibility by the general public must be restricted for those areas where large volume money-counting activities take place.
Securing the Premises - At night, sufficient lights must be left on at all times to permit visibility. Any dark office should be investigated and reported to the police.
Security checks should be made by police foot patrol and patrol cars during their tour of duty. Security watchmen should make periodic floor and room inspections.
Opening and Closing Precautions -
created: 02-28-97