Cash Receipts Manual
CRM 701 - Disbursements
Made by University Check - Except where specifically authorized otherwise, disbursements from University funds are made by check.
Authorized Cash Disbursements :
Cash disbursements are authorized only for specific purposes and only from cash funds authorized for those purposes:
- Petty Cash Purchases - Cash, not to exceed the maximum allowable petty cash purchase amount, may be disbursed for the purpose of making petty cash purchases (BPM 306 Purchasing - Special Purchases).
- Travel Purchases - Cash, not to exceed the maximum established by Campus Business Services office, may be disbursed for the purposes of making travel advances (BPM 506 Travel - Cash Advances).
Note - Amounts over the campus maximum must be requested by voucher and paid by check. Exceptions to the campus maximum must be authorized in writing by Campus Business Services.
- Petty Cash Travel Vouchers - Based on campus decision, employees may be reimbursed for certain allowable travel expenses up to a total of $75.00, which do not require a receipt, through petty cash funds. Several small trips may be combined but the aggregate may not exceed $75.00. By campus administrative decision, this option is currently not available for all campuses. Expenses exceeding $75.00 and expenses for those campuses not using the Petty Cash Travel Voucher(Form UM 366) must be submitted on a normal Travel Voucher (Form UMUW 11).
- Emergency Student Loans - Cash, not to exceed the maximum established for each campus, may be disbursed for the purpose of making emergency loans.
Note - Emergency student loans are approved through normal Student Financial Aid channels and are secured by the official University note form executed at the time of disbursement.
created: 02-28-97
