University of Missouri System

Cash Receipts Manual

CRM 702 - Check Cashing

Campus Business Services shall establish what campus units are authorized to cash checks and whether anyone other than University employees and students may cash checks.

A Service for University Employees and Students Only - Checks are cashed as a service to University employees and students unless otherwise established by Campus Business Services.

Units Authorized to Cash Checks - Checks may be cashed only by those units having a cash fund specifically authorized for this purpose. Other cash funds may not be used to cash checks except as permitted from change funds for checks written for more than amount of sale (CRM204 - Check Processing).

Checks That Can Be Cashed:

Subject to special requirements as may be established, these are checks acceptable for cashing:

• Personal checks
• Cashiers checks
• Certified checks
• Money orders
• Travelers checks
• University of Missouri checks

Required Entries - To be cashed, each check presented must:

Be currently dated - not post dated or stale dated over six (6) months.

• Be made payable to "CASH" or endorsed "FOR CASH".
• Be legibly written in ink (or be typed).
• Be in agreement as to numeric and written amounts.
• Be properly signed by presenter.
• Be written on a U.S. bank and in U.S. dollar values.
• Be written by an employee or student not on the bad check list.
• Have Federal Reserve routing codes printed in the MICR encoding at the bottom of the check.
• Contain sufficient information to permit tracing the presenter (e.g., address and telephone number).

Restrictions on Cashing Checks:

Dollar Limits - Specific dollar limitations on the amount for which checks may be cashed is at the discretion of Campus Business Services.

Checks of Fund Custodians - Fund custodians may not cash their own checks.

Travelers Checks:

Special Requirements - Travelers checks should be signed for the second time in the presence of the Cashier cashing the check. If a check is already signed for the second time when presented for cashing, some form of identification with a picture should be requested and reviewed. Always request a picture ID of the person presenting the check for cash whether it was signed for the second time in the presence of the Cashier cashing the check or not.

Immediate Endorsement Required:

Each check cashed must be immediately endorsed:

FOR DEPOSIT ONLY:
TO THE CREDIT OF
THE CURATORS OF THE
UNIVERSITY OF MISSOURI
*

Note - The department cashing the check must be designated by name and the Cashier assigned number or other suitable code such as an initial.

Cash Replenishment Fund:

Checks to Be Exchanged Daily - Checks received for cashing are exchanged for cash at the Campus Cashiers Office or, for those units authorized by the Office of the Treasurer, at a depository bank (CRM 305 - Exchanging Checks for Cash).

created: 04-27-04