University of Missouri

Collected Rules and Regulations

Administration

Chapter 10: Board of Curators

10.060 Board and Committee Meetings

Bd. Min. 5-26-78. Revised Bd. Min. 9-11-87; Bd. Min. 7-13-00.

1. Open Meetings -- All meetings of the Board of Curators of the University of Missouri and all Committees which are appointed by the Board and report to the Board and any advisory committee appointed by or at the direction of the Board of Curators for the specific purpose of recommending directly to the Board of Curators or the President policy, policy revisions or expenditures of public funds and any policy advisory body, policy advisory committee or policy advisory group appointed by the President or any Chancellor at the direction of the Board of Curators for the specific purpose of recommending directly to the Board of Curators or the President or Chancellor policy, policy revisions or expenditures of public funds (provided, however, that the staff of the President or of any Chancellor shall not constitute such a policy advisory committee) shall be open except as hereinafter provided.
    
2. Contents of Notice -- Notice of meetings shall be given and the notice shall include the time, date and place and a tentative agenda.
    
3. Manner of Giving Notice
   1. Notice shall be given in a manner reasonably calculated to apprise the public of the information required in Paragraph B above.
   2. Copies shall be made available to any representative of the news media who requests notice of a particular meeting.
   3. The notice shall be posted on a bulletin board or other prominent place which is easily accessible to the public and clearly designated for that purpose at the principal office of the body holding the meeting.
       
4. Length of Notice
   1. 1. Notice shall be given at least 24 hours before the meeting unless for good cause such notice is impossible or impractical.
      1. Then as much notice as is reasonably possible shall be given.
      2. The nature of the good cause shall be stated in the minutes.
      
       
5. Place of Meeting
   1. The meeting shall be held at a place reasonably accessible to the public and of sufficient size to accommodate the anticipated attendance of members of the public, and at a time reasonably convenient to the public, unless for good cause such a place or time is impossible or impractical.
      1. The nature of the good cause shall be stated in the minutes
      
       
6. Handicapped or Disabled -- Reasonable effort shall be made to grant special access to handicapped or disabled persons.
    
7. Formally Constituted Subunits of Parent Governmental Body
1. Such units may conduct a meeting without notice during a meeting of the parent body, at a recess, or immediately following the meeting if:
   1. The meeting of the subunit is publicly announced at the parent meeting; and
   2. The subject of the meeting reasonably coincides with the subjects discussed or acted upon by the parent unit.
   
   
8. Where Other Law Requires Notice -- If another law specifies a manner of giving notice of a meeting, compliance with the other law is sufficient.

 
9. Exceptions Which Would Allow Closed Meeting, or Closed Vote
   1. Meetings concerning the following may be closed.
      1. Legal actions, causes of action, or litigation and any confidential or privileged communications between a public governmental body or its representative and its attorneys. However, any minutes, vote, or settlement agreement relating to legal actions, causes of action, or litigation involving the Board of Curators, the University or any agent or entity representing its interest or acting in its behalf or with its authority, including any insurance company acting on behalf of the Board of Curators and the University, as its insured shall be made public upon final disposition of a matter voted upon or upon signing by all parties of the settlement agreement, unless otherwise ordered by a court, provided the amount of money paid by or on behalf of the Board of Curators or the University shall be disclosed, provided, however, in matters involving the exercise of eminent domain, the vote shall be announced or become public immediately following the action on the motion to authorize institution of such a legal action.
      2. Leasing, purchase, or sale of real estate where public knowledge of the transaction might adversely affect the legal consideration therefor. However, any minutes, vote or public record approving a contract relating to the leasing, purchase or sale of real estate shall be made public, within seventy-two (72) hours after execution of the lease, purchase or sale of the real estate.
      3. Hiring, firing, disciplining, or promotion of personnel where personal information relating to performance or merit is discussed or recorded. However, any vote on a final decision to hire, fire, promote or discipline an employee must be made available to the public within seventy-two hours of the close of the meeting; provided, however, that any employee so affected shall be entitled to prompt notice before such decision is made available to the public.
      4. Non-judicial mental or physical health of identifiable persons, including medical, psychiatric, psychological, or alcoholism or drug dependency diagnosis or treatment.
      5. Scholastic probation, expulsion, or graduation of identifiable individuals, including records of individual test or examination scores.
      6. Testing and examination materials, before the test or examination is given, or if it is to be given again, before so given again.
      7. Preparation for negotiations with employee groups.
      8. Specifications for competitive bidding, until either the specifications are officially approved or the specifications are published for bid.
      9. Sealed bids and related documents, until the earlier of either when the bids are opened, or all bids are accepted or all bids are rejected, and sealed proposals and related documents or any documents related to negotiated contracts until a contract is executed or all proposals rejected.
      10. Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment.
      11. Records which are protected from disclosure by law.
      12. Scientific and technological innovation in which the owner has a proprietary interest.
      13. Communications between the Board of Curators and the University and its auditor, including all audit work product.
      
      
10. Notice
    1. The notice requirements set out in Paragraph B, C, D and H apply.
    2. In addition the notice shall include the reason for holding the closed session by reference to the specific exceptions allowed in Paragraph I.
    3. The exceptions to the notice requirements in Paragraphs G and H apply.
        
11. Procedure Before Closing Meeting
    1. The members of the governmental body must vote at an open meeting before the meeting, or vote may be closed.
    2. An affirmative vote of a majority of the members present is required and the vote of each member is recorded.
        
12. Procedure at Closed Meeting
    1. Any meeting or vote closed shall be closed only to the extent necessary for the specific reason announced to justify the closed meeting or vote. Business shall not be discussed in a closed meeting, record, or vote which does not directly relate to the specific reason announced to justify the closed meeting, record, or vote.
    2. All votes taken during a closed meeting shall be taken by roll call.