The following days have been designated as official University holidays: New Year's Day - January 1; Martin Luther King Day - Third Monday in January; Memorial Day - Last Monday in May; Independence Day - July 4; Labor Day; Thanksgiving Day and the Friday following; Christmas Day - December 25; and other days as may be designated by the President. Holidays are considered to extend over a 24-hour period. Premium pay for a holiday will be paid for all hours worked on the day of the official University holiday.
Time off to observe special religious holidays may be permitted by an employee's supervisor, but must be charged to accumulated vacation, taken as personal days, or treated as an excused absence without pay.
All regular employees entitled to receive pay for official University holidays include all full-time Administrative, Service & Support employees (99 percent to 75 percent FTE employees receive holiday pay on a prorata basis). Employees with primary titles that are Administrative, Service & Support who are exempt from classification because their positions are primarily directing instructional or research activities are not subject to this policy.
To be eligible for a paid holiday, employees must have been in a pay status the last regularly scheduled work day immediately preceding, and the first regularly scheduled work day immediately following, the holiday. Employees working the regular academic year (September - May) will receive pay for Memorial Day provided they work their scheduled hours during the week even though they may not be scheduled to work after the holiday. Employees on lay-off status who return to work on or before Labor Day will receive holiday pay if otherwise eligible. Employees returning to work following Labor Day will not be eligible for holiday pay.
When a holiday falls on Saturday, the preceding Friday is observed. When a holiday falls on Sunday, the following Monday is observed. Official holidays occurring during a vacation period are not counted against vacation time.
All regular staff members receive paid time off for designated University holidays in proportion to their FTE, up to a maximum of eight (8) hours. All nonexempt regular employees required to work on a holiday will receive 1 1/2 times their straight-time wage rate for the hours worked in addition to their normal pay. Employees working on a holiday will not receive both premium pay for the holiday hours worked and weekly overtime pay for the same hours. In no case will premium pay and overtime pay be pyramided or duplicated. For purposes of computing pay for over 40 hours in an employee's workweek, a holiday for which the employee received holiday pay will be counted as time worked. Employees failing to work on a holiday when scheduled are not eligible for pay unless excused by their supervisor. When a holiday falls on a normal day off for employees who work non-standard schedules, equivalent time off may be granted on another day. If another day off cannot be arranged, the employee will be paid for the holiday. Exempt regular employees will receive compensatory straight time off if required by their administrative superior to work on a holiday.
HR 117 Layoff, HR 211 Overtime Questions and Answers, HR 402 Vacations and HR 403 Personal Days.
Date Created: 9/26/97
Last Updated: 12/01/2003