All regular Administrative, Service & Support employees are granted four (4) personal days (32 hours) each year, with the year determined on the basis of the employee's beginning employment date. Regular employees who are 99 percent to 75 percent FTE are granted personal days on a prorata basis. Personal days are paid days off to be used at the discretion of the employee, subject to supervisory approval. New regular employees are granted four (4) personal days at the beginning of regular service, but not more than two (2) days may be used during the probationary period. If the probationary period is extended, the employee will be allowed to use the remaining two personal days. Thereafter four (4) days are credited on the yearly anniversary date of the employee. All four (4) days must be used before the end of the first year of employment. Accumulation of personal days beyond the anniversary year is not permitted.
All regular Administrative, Service & Support employees are eligible to receive personal days. Employees with primary titles that are Administrative, Service and Support who are exempt from classification because their positions are primarily directing instructional or research activities are not subject to this policy.
Personal days may be used at the discretion of the employee, subject to supervisory approval. The total hours provided may not exceed 32 hours for 100 percent FTE staff. Payment for unused personal days upon termination or retirement is not permitted. Any balance of unused personal days is transferred with an employee transferring from one department or campus to another. All unused personal days are lost at the end of the anniversary year, even if the employee is on leave.
Premium pay is not associated with personal days for nonexempt employees except that personal days are counted in the calculation of hours worked each week for overtime purposes. Employees required to work on a previously scheduled personal day receive 1 1/2 times their regular straight-time wage rate for the hours worked and may retain the personal day or elect to receive their regular pay for the personal day. Time reporting for employees who elect to receive their regular pay for the personal day should be treated as if they had worked a holiday.
A Report of Absence must be submitted for each period of absence taken as a personal day. A permanent record of personal days granted and used must be maintained for each employee. This permanent record may be maintained on a computer-generated Record of Vacation, Personal Days and Sick Leave Report or any alternate form or system, which is approved by Human Resource Services.
HR 211 Overtime, HR 407 Family and Medical Leave Act, and HR 408 Leaves of Absence
Date Created: 9/26/97
Last Updated: 07/01/08