Information Technology (IT)
Enterprise Applications Services (EAS)
Status Reports
Human Resources - February 2005
- Tax forms W-2 and 1099R were printed and sent to all employees and retirees. Electronic files will be prepared to send to tax entities in February, as planned.
- Plans are underway for assigning IDs and passwords to employees for upcoming self-service applications, such as self-enrollment in benefit plans, personal data verification and absence reporting.
- The Benefits Administration team is still in the system testing phase. The goal is to load the data, run the conversion, produce the snapshot, and test all scenarios without errors by the end of February. Go-live documentation is being prepared. The go-live date of June 2005 still stands, more specifically, the week of June 25. The payroll schedule is being altered to accommodate this move to production, with biweekly/monthly/retiree payrolls completed on June 23.
- The Web-based Retirement Calculator will be moved to production in the next week. This calculator is a new version that will pull salaries from PeopleSoft as well as legacy. Employees hired after January 2002 have not been able to use the current calculator because it pointed to legacy data only.
- The Absence Reporting Management System custom application has a tentative go-live date of August, 2005, for monthly-paid benefit-eligible employees. A big factor will be the communication plan, including instructing employees on how to access HR Self-Service applications and where to seek help if needed.
- A tax patch in August changed the way HR stores ethnicity data, different from how Student stores it. This affects IPEDs reporting. The data is being corrected, as well as the data sent by the student application nightly.
- The new annual salary increase application was demonstrated to the HR core team. Requested changes are being coded.
- The first HR Self-Service application, eProfile, is being reviewed by the functional team. This will be a view-only application that will allow employees to view their data in PeopleSoft. Since any changes to the data must be coordinated through the campus HR/Payroll/Benefits offices, a communication protocol is being developed.
