RSS Icon Twitter icon Facebook icon

PUBLICATIONS OFFICES AUTHORIZATION NO. 77-109

Navigation Menu

  1. Publications Records
  2. Job Folders/Magazine Files
  3. Photos, Slides And Digital Images
  4. CD/Disk Files

 

ITEM NUMBER

1. Publications Records

This record series includes publications produced by individual offices and may be used to document the activities of the office, for educational purposes and/or for informational purposes. Types of publications may include, but not limited to: magazines, catalogs, books, newsletters, handbooks, yearbooks, directories, brochures, pamphlets, proceedings, programs, newspapers, reports/annual reports, recruitment pieces, letterheads, business cards, posters, advertisements, programs/development, lecture series, guides, proposal covers, events, envelopes, reviews, and flyers.

Authorized Retention:

Send one (1) copy of each publication to Campus Archives. Retain remaining in department until no longer of administrative value, then destroy.

TOP

2. Job Folders/Magazine Files

These records typically include, but are not limited to: copies of print estimates/bids, proofs/drafts, job files (samples of completed jobs), correspondence, job information (contact person, date needed, special instructions, etc.).

Authorized Retention:

Retain for five (5) years, then destroy.

TOP

3. Photos, Slides And Digital Images

These are photographs, slides, and digital images used to make up the various publications.

Authorized Retention:

Retain until no longer of reference value, then transfer to Archives.

TOP

4. CD/Disk Files

These records may include, but are not limited to, complete jobs burned to a CD or stored on disk or digital formats.

Authorized Retention:

Retain for reference value of five (5) years, then destroy.

TOP

Reviewed 2012-06-25.