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FACULTY GRIEVANCE AUTHORIZATION NO. 77-131

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  1. Academic Grievance Records
  2. Presidential Appeal of Faculty Grievance Decisions
  3. Faculty Grievance Status Report

 

ITEM NUMBER

1. Academic Grievance Records

These records document faculty grievances and the University’s response. They include the initiation of an action letter describing the grievance, all evidence presented during the grievance process, committee’s findings and recommendations, including suggested actions, the Chancellor’s decision, any other correspondence pertaining to the grievance, and voice recordings made during the process.

Authorized Retention:

A. Official Copy of Record

The official copy of faculty grievance records is retained by the Campus Provost Office. The hearing committee chair and/or investigating officer should return their copy of all records to the Campus Provost Office.

Retain for twenty (20) years then destroy as a confidential record.

B. Chancellor’s Copy

Retain for administrative value not to exceed one (1) year and send to Campus Provost Office to be incorporated into the official file.

C. Committee Copies

Destroy immediately after final disposition of the grievance and termination of committee’s responsibility.

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2. Presidential Appeal of Faculty Grievance Decisions

These records include the letter requesting the review, copies of the original grievance, all relevant materials and evidence, and the president’s disposition letter.

Authorized Retention:

Return all records to the appropriate Chancellor’s office. The Chancellor’s office will retain for administrative value not to exceed one (1) year and send to the Campus Provost Office to be incorporated into the official file.

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3. Faculty Grievance Status Report

This is an annual report to the faculty governance body by the Academic Grievance Officer or Investigating Officer/Standing Committee Chair of the status of all grievances filed during the preceding year and any grievances from prior years that are still unresolved. The report includes the date of the grievance and what stage it is at in the process and may contain an explanation of any unusual delays.

Authorized Retention:

Retain for 25 years and destroy.

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Reviewed 2012-07-13.