Billing Cycle
The billing cycle typically begins on the 25th day of the month and ends on the 24th day of the following month. EXCEPTION: If the 24th day falls on a weekend or Holiday the billing cycle will end on the following business day.
Reconcilation
Transactions will continue to post to PaymentNet until Midnight on the last day of the billing cycle. Please do not run your Statement of Account (PeopleSoft) until the day after the billing cycle ends.
All transactions must be reconciled before the 10th of the following month, before the Statement of Account (PeopleSoft) is submitted, with all appropriate signatures. Transactions not reconciled by the 10th will be charged to the default account listed for the cardholder.
Billing Cycle and Reconciliation Dates for Fiscal Year 2018: June 27, 2017 through June 30, 2018
Billing Cycle Beginning Date | Billing Cycle Ending Date | Transactions Must be reconciled by Date: | Transactions Fed to PeopleSoft GL |
---|---|---|---|
June 27, 2017 Tuesday |
July 24, 2017 Monday |
August 10, 2017 Thursday |
August 24, 2017 Thursday |
July 25, 2017 Tuesday |
August 24, 2017 Thursday |
September 11, 2017 Monday |
September 21, 2017 Thursday |
August 25, 2017 Friday |
September 25, 2017 Monday |
October 10, 2017 Tuesday |
October 19, 2017 Thursday |
September 26, 2017 Tuesday |
October 24, 2017 Tuesday |
November 10, 2017 Friday |
November 16, 2017 Thursday |
October 25, 2017 Wednesday |
November 24, 2017 Friday |
December 11, 2017 Monday |
December 21, 2017 Thursday |
November 25, 2017 Saturday |
December 26, 2017 Tuesday |
January 10, 2018 Wednesday |
January 18, 2018 Thursday |
December 27, 2017 Wednesday |
January 24, 2018 Wednesday |
February 9, 2018 Friday |
February 22, 2018 Thursday |
January 25, 2018 Thursday |
February 23, 2018 Friday |
March 9, 2018 Friday |
March 22, 2018 Thursday |
February 24, 2018 Saturday |
March 23, 2018 Friday |
April 10, 2018 Tuesday |
April 19, 2018 Thursday |
March 24, 2018 Saturday |
April 24, 2018 Tuesday |
May 10, 2018 Thursday |
May 24, 2018 Thursday |
April 25, 2018 Wednesday |
May 24, 2018 Thursday |
June11, 2018 Monday |
June 21, 2018 Thursday |
May 25, 2018 Friday |
June 25, 2018 Monday |
TO BE DETERMINED |
TO BE DETERMINED |
Emailing Statements - Preferred Method
How to send One Card Statement(s) via University Outlook Email.
The following describes the general process that will be used to send purchasing card statements to the UM Procurement Imaging mailbox as defined in the sections below.
All statement(s) for each cardholder should be saved into its own separate pdf or tif file.
The statement is scanned through a multifunction (copier/scanner) device or scanner attached to the sender's pc. The multipage tif or pdf file is stored on the user's desktop or a network share drive. This file (s) will be attached to the Email to be sent to UM Procurement Imaging.
Statements should be scanned in Landscape mode if the multifunction (copier/scanner) device or desktop scanner has a feeder wide enough to do so.
The user's IT support personnel can be contacted for help in setting up the scanner to produce multipage tif or pdf files.
The sender starts a new Outlook Email Message and will attach each of the statements scanned in the above steps to the email as an attachement.
The TO: and SUBJECT: lines have to be the exact information below for statements to go into the correct campus drawer within the ImageNow system Emails need to be addressed according to the cardholder campus. UMSYS department or extension statements should be addressed with "COLUM Dept Name" in the Subject line.
TO: UM Procurement Imaging
SUBJECT: ROLLA Dept Name
TO: UM Procurement Imaging
SUBJECT: KCITY Dept Name
TO: UM Procurement Imaging
SUBJECT: COLUM Dept Name
TO: UM Procurement Imaging
SUBJECT: STLOU Dept Name
Imaging (Faxing Statements)
All accounts with transactions in a given cycle must have a signed statement of Account on file on the Imaging servers in Columbia MO. This electronic record becomes the official copy of the UM System.
Imaging Fax Number : 573-884-1293
Adobe Format Required
Signature of Cardholder and Approving Official Required in Blue or Black Ink
Dept Head Signature is only required for Missouri S&T campus
Send only Statements of Account
Do not use cover sheets
Do not sent receipts, grand totals pages, or other documentation
Reviewed 2019-08-05