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Quick Reference Sheet for Card Reconciliation

Reconciliation by Approving Official
  1. Log on to PaymenNet
  2. Click PaymentNet
  3. Click the Go button next to View All Transactions
  4. Click the radio button Create a Query
  5. Choose "Billing Cycle" "is equal to" "Appropriate month"
  6. Click Process Query
  7. Review transactions
  8. Change MoCode and PS Account charged (when appropriate)
  9. Check "Approved" box on each individual transaction
  10. Choose Reporting from the drop down menu navigator
  11. Choose Transaction category on report screen
  12. Choose report: Statement of Account (PeopleSoft)
  13. At Report Criteria For Transaction Detail use: "Billing Cycle" "is equal to" "Appropriate Month"
  14. Click Process Criteria
  15. Click to create your report in Adobe PDF Format
  16. Click the Refresh Button
  17. Click to view report on-line
  18. Print Statement of Account (PeopleSoft) and give to Cardholder(s)
  19. Cardholder:
    • Verifies transaction
    • Attaches receipt(s)
    • Signs report
    • Notifies Approving Official of any known problems
    • Returns report to Approving Official
  20. Approver (FOR) signs as the Reviewed By
  21. Department head reviews and signs as the Approved By
  22. Forward original signed Statement of Account (PeopleSoft) To Procurement Operations by the 10th of the month
  23. File copy of signed Statement of Account with receipts, and retain in department.

 

Reconciliation by Cardholder

  1. Log onto PaymentNet
  2. Click PaymentNet
  3. Click the Go button next to View All Transactions
  4. Click the radio button Create a Query
  5. Choose Billing Cycle is equal to Appropriate month
  6. Click Process Query
  7. Review transactions
  8. Cardholder or Approving Official may change acount charged per transaction.
  9. Check "Reviewed" box on each individual transaction.

 

Reviewed 2011-01-14.

Procurement Hotline
  • Hotline e-mail
  • Hospital and Clinics: 884-1234
  • Missouri S&T Campus: 341-4266 or 877-752-1117 (after hrs)
  • UMKC Campus: 235-1371
  • UMSL Campus: 516-5366
  • UMSYS, UOEXT, MU Campuses: 882-3201
  • Toll Free All Campuses: 877-752-3334
  • Procurement Hotline may be unavailable Mondays from 2:30-3:30pm for staff meeting.