Reconciliation by Approving Official
- Log on to PaymenNet
- Choose Transactions – Query form the navigation tabs
- Choose “Post Date”, “Cycle Is”, “Billing Cycle”, choose appropriate month
- Criteria – choose “delete” to see all cardholders
- Or Select Cardholder Last Name if looking for specific Cardholder
- Click Process
- Review transactions
- Change MoCode and PS Account charged (when appropriate)
- Add Comments or Transaction Notes
- Check "Reviewed" box on each individual transaction
- Choose Reports - Create from the navigation tabs
- From the Report Type select “Transaction” or “Custom”
- Choose report: Statement of Account (PeopleSoft)
- At Report Criteria For Statement of Account use: “Post Date”, “Cycle is”, "Billing Cycle" choose "Appropriate Month"
- Click Process Report
- Screen refreshes to “Available Downloads”
- Click the Refresh Button or wait until Report says “Successful”
- Click on name of report to view on line
- Print Statement of Account (PeopleSoft) and give to Cardholder(s)
- Cardholder:
- Verifies transaction
- Attaches receipt(s)
- Signs report
- Notifies Approving Official of any known problems
- Returns report to Editor or Approving Official
- Editor signs on Edited by signature line & prints name and date
- Approving Official signs on the Approving Official line and prints name and date
- Fax (573-884-1293) or Email Signed Statement of Account (PeopleSoft) to UM Procurement Imaging by the 10th of the month.
- File copy of signed Statement of Account with receipts, and retain in department.
Reconciliation by Cardholder
- Log onto PaymentNet
- Go to Transactions - Query from the navigation tab
- Choose "Post Date", "Cycle is", "Billing Cycle", choose appropriate month
- Criteria choose "delete"
- Click Process
- Review transactions
- Cardholder, Editor or Approving Official may change MoCode or PS Account charged per transaction.
- Add comments or transaction notes
- Check "Reviewed" box on each individual transaction.
Reviewed 2019-08-05