Quick Reference Sheet for Card Reconciliation

Reconciliation by Approving Official

1. Log on to PaymenNet
2. Click PaymentNet
3. Click the Go button next to View All Transactions
4. Click the radio button Create a Query
5. Choose "Billing Cycle" "is equal to" "Appropriate month"
6. Click Process Query
7. Review transactions
8. Change MoCode and PS Account charged (when appropriate)
9. Check "Approved" box on each individual transaction
10. Choose Reporting from the drop down menu navigator
11. Choose Transaction category on report screen
12. Choose report: Statement of Account (PeopleSoft)
13. At Report Criteria For Transaction Detail use: "Billing Cycle" "is equal to" "Appropriate Month"
14. Click Process Criteria
15. Click to create your report in Adobe PDF Format
16. Click the Refresh Button
17. Click to view report on-line
18. Print Statement of Account (PeopleSoft) and give to Cardholder(s)
19. Cardholder:
    • Verifies transaction
    • Attaches receipt(s)
    • Signs report
    • Notifies Approving Official of any known problems
    • Returns report to Approving Official
20. Approver (FOR) signs as the Reviewed By
21. Department head reviews and signs as the Approved By
22. Forward original signed Statement of Account (PeopleSoft) To Procurement Operations by the 10th of the month
23. File copy of signed Statement of Account with receipts, and retain in department.

 

Reconciliation by Cardholder

1. Log onto PaymentNet
2. Click PaymentNet
3. Click the Go button next to View All Transactions
4. Click the radio button Create a Query
5. Choose Billing Cycle is equal to Appropriate month
6. Click Process Query
7. Review transactions
8. Cardholder or Approving Official may change acount charged per transaction.
9. Check "Reviewed" box on each individual transaction.

 

Reviewed 2011-01-14.