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Finance & Accounting

BPM-206 Petty Cash Funds

Revised March 1, 2010

PETTY CASH FUNDS

Departments needing to make frequent cash transactions may request a cash fund for that purpose from the campus Accounting Office (Controller for System).

REFERENCES:

REQUESTING A PETTY CASH FUND

All requests for petty cash funds must be submitted in writing and must include:

  1. Name of department.
  2. Amount requested
  3. Name of person to be designated as custodian
  4. Anticipated period of time fund will be needed
  5. Where fund will be kept (building and room number)
  6. Description of security to be provided for the fund (e.g., locked file drawer, combination safe, etc.)
  7. Reason for request (e.g., new fund, increase to existing fund, expanded authorization for an existing fund, etc.)
  8. Purpose(s) for which the fund is to be established, increased or authorized (e.g., making petty cash purchases, making change, etc.)