Finance & Accounting
BPM-206 Petty Cash Funds
Revised March 1, 2010
PETTY CASH FUNDS
Departments needing to make frequent cash transactions may request a cash fund for that purpose from the campus Accounting Office (Controller for System).
REFERENCES:
- APM 25.20 - Petty Cash and Change Funds
- CRM 601 - Establishing Cash Funds
- CRM 604 - Controlling Cash Funds
REQUESTING A PETTY CASH FUND
All requests for petty cash funds must be submitted in writing and must include:
- Name of department.
- Amount requested
- Name of person to be designated as custodian
- Anticipated period of time fund will be needed
- Where fund will be kept (building and room number)
- Description of security to be provided for the fund (e.g., locked file drawer, combination safe, etc.)
- Reason for request (e.g., new fund, increase to existing fund, expanded authorization for an existing fund, etc.)
- Purpose(s) for which the fund is to be established, increased or authorized (e.g., making petty cash purchases, making change, etc.)