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Purchasing

BPM-302 Organization

Revised October 20, 2010

GOAL AND RESPONSIBILITIES

The goal of Procurement is to obtain for the University the maximum value for every dollar expended while operating in compliance with the Board of Curators and administrative policies. Their responsibility is the organization and administration of unified, fair and effective purchasing services for all divisions and departments of the University.

To achieve this goal, Procurement has responsibility for the following:

  • Acquiring equipment, supplies and services for all departments of the University in an economical, expeditious and reasonable manner in accordance with University Procurement policies.
  • Identifying qualified vendors and developing and maintaining good business relationships with them.
  • Providing assistance to departments in preparing specifications and in analysis of bids received.
  • Performing final negotiations, awarding contracts and assuring vendor performance compliance.

AUTHORITY

Authority for administering the Board of Curators and administrative purchasing policies and managing the purchasing operations has been delegated to the Chief Procurement Officer. The functional role and authority delegated to the Chief Procurement Officer includes the following:

  • Oversee procurement activities of the University in accordance with Board of Curators procurement policies and University administrative policies.
  • Develop and interpret procurement policy, prepare Board recommendations, resolve questions /disputes / protests, participate in system-wide buying, prepare and issue management reports, and promote good vendor relationships.
  • Approve and/or sign contracts, agreements, equipment leases and purchase orders. Provide advice and guidance on all University procurement activities as needed. Hold meetings with all Procurement staff, on a regular basis, and encourage their educational development.