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Reporting Accidents & Incidents

BPM-703 Damage to University Property (Including Fire)

Revised July 1, 2009

POLICY

All damage to, or destruction of, any University property must be reported in writing.  This includes any owned or leased building or facility or its contents and any property for which the University has legally accepted custody and responsibility.

Definition of Contents

Includes:

  • Fire damaged or destroyed University-owned or leased building, facility, or contents
  • University equipment, machinery, furniture and fixtures which are essential to the operation or use of the building or facility.
  • Licensed "over the road" University owned or leased vehicles damaged or destroyed by some means other than collision.

Does Not Include:

  • Licensed "over the road" University owned or leased vehicles damaged or destroyed in a collision should be reported under BPM 705 - Accidents - University Vehicles
  • Any tools, supplies or other expendable items.

REPORTING INJURIES

Written Report Required

Any personal injury sustained by any person in connection with the occurrence of the damage must be reported in writing.

REFERENCE: BPM 704 - Employee Injuries & Occupational Diseases and BPM - 707 Students & General Public (Except Vehicle Accidents) identify the requirements for submitting personal injury reports.

REPORTING RESPONSIBILITIES

Damage reports must be:

  1. Initiated by the department of the individual who discovered the fire or damage and submitted to the following appropriate campus office within 24 hours after the damage occurs or is discovered:
    • MU - MU Business Services
    • UMKC - UMKC Environmental Health & Safety
    • UMSL - UMSL Director of Business Services
    • S&T - UMR Environmental Health & Safety
    • UMHC - Materials Management
    • UM System - Risk & Insurance Management
  2. NOTE:  Any damages or destruction occurring on any outlying facility must be reported to the campus responsible for the facility.

  3. Forwarded to the Office of Risk & Insurance Management by the campus representative within 48 hours after the damage occurs or is discovered.

REPORT FORMS TO BE USED

All reports must be made on a Damage Report Form (UM 69).

STATEMENTS REGARDING LOSSES

Employees must not make any statement regarding a loss to the press or anyone other than members of or as directed by:

  • Campus Business Services Office
  • Campus Police Department
  • Office of Risk & Insurance Management
  • Office of the General Counsel