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Reporting Accidents & Incidents

BPM-706 Accidents - Rented Vehicles

Revised April 11, 2013

RENTED VEHICLE DEFINITION

Under this policy, a rented vehicle includes any vehicle rented or leased by or for the University for official business.

REFERENCE: BPM 507 - Car Rental Services, provides information about insurance offered by car rental companies, and BPM 803 - Insurance Coverages , details information about University insurance coverage.

REPORTING ACCIDENTS INVOLVING RENTED VEHICLES

Rental Company Process

Follow the process indicated by the rental car company to report accidents involving rental cars.  If the rental was billed to the corporate charge card, the driver should also contact the corporate card company directly.  The number is on the back of the charge card.

Written Report Required

If another vehicle was involved or there was bodily injury or death, accidents involving a rented vehicle, regardless of the amount of damage, must be reported on a Vehicle Accident Report, Form (UM 5),  and submitted to the campus or UM contact within 24 hours.

Copies of the rental agreement and rental invoice must be attached to the vehicle accident report at the time of submission.

REPORTING INJURY TO AN EMPLOYEE OCCUPANT

A Report of Injury  Form (UM WC-1) must be submitted by the employee's supervisor for each injured employee occupant of a University vehicle involved in an accident, within 24 hours of the accident.

REFERENCE:  BPM 704 - Employee Injuries & Occupational Diseases, gives the requirements for submitting employee injury reports.

EXCHANGING INFORMATION WITH OTHER DRIVERS

It is important to exchange information with other drivers involved in an accident, regardless of where the accident occurs.  Missouri law requires that drivers involved in an accident causing bodily injury or property damage, stop and exchange the following information with the other driver(s) or injured parties:  name, address, vehicle license number, driver's license number, and insurance information.  If this is not possible, give this information to the nearest law enforcement officer or to the nearest police station or judicial officer.

NOTE:  Violation of this law constitutes a felony making the driver subject to punishment.

STATEMENTS REGARDING AN ACCIDENT

An employee who is involved in a vehicular accident must not discuss the accident with anyone except representatives of the University, its self-funded claim's administrator, the rental car company, or a law enforcement officer.

The employee must not make any admission as to who was at fault, nor make any attempt to settle claims or otherwise establish liability with the other parties to the accident or their insurance companies.