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CRM 401 - Risk Classifications

Determining Risk Classifications:

Responsibility of Campus Business Services - Campus Business Services must evaluate each operation that receives, stores or disburses money for the University and assign a risk classification based on a number of factors:

  • Amount of money accumulated.
  • Environmental factors.
  • Hours of operation.
  • Past loss experience.
  • Number of employees.

Classification of Risk -

  • High Risk - Any operation which consistently accumulates over $25,000 in cash and other securities daily or, regardless of the amount, is considered subject to a high incidence of loss based on environmental factors, loss experience or operating hours.
  • Medium-High Risk - Any operation which consistently accumulates over $10,000 but not more than $25,000 in cash and other securities daily or, regardless of the amount, is considered subject to more than a medium incidence of loss based on environmental factors, loss experience or operating hours.
  • Medium Risk - Any operation which consistently accumulates over $1,000 but not more than $10,000 in cash and securities daily or, regardless of the amount, is subject to more than a minimum incidence of loss based on environmental factors.
  • Low Risk - Any operation where cash and other securities of not more than $1,000 are stored, including small petty cash or change funds.

Minimum Security and Safekeeping Standards:

Campus Business Services must determine, implement and enforce security standards for each cash handling operation on the basis of the assigned risk classification.

For Operations Classified as High Risk -

  • Safes protected with capacitance burglar alarms connected with the University Police Department.
  • Area alarms to protect all doors, windows and other entrances.
  • A Class ER or TL-30 burglary-proof safe.
  • A hold-up alarm system that can be activated at the counter and at a supervisor's desk.
  • Other deterrents required by Campus Business Services, such as camera surveillance equipment.
  • Cashier cages which meet the construction standards required or determined appropriate by Campus Business Services for high risk cash handling locations. After review of the location, the need for bullet-proof cages should be determined by Campus Business Services.

For Operations Classified as Medium-High Risk -

  • A Class ER or TL-15 burglary proof safe.
  • Adequate construction standards as established for medium-high risk cash handling locations.
  • A manual hold-up panic alarm system with buttons for activating the system located at the counter and at a supervisor's desk.
    Note - Employees should be carefully instructed on the use of these alarms.
  • An alarm system to protect all doors, windows and other entrances against burglary.

For Operations Classified as Medium Risk -

  • A locking safe, chest or cabinet rated fire resistant and equipped with at least one combination lock.

For Operations Classified as Low Risk -

  • A storage container equipped with at least one locking device which cannot be easily removed from the premises or which can be secured in a larger, locking device (desk, vault, etc.).

created: 02-28-97