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CRM 405 - Proper Use of Safekeeping Devices

Standard Practices:

Keeping Safes and Vaults Locked - During business hours, all safes and vaults must be kept locked when not in use. At all other times, all safes and vaults must be locked.

Limiting Amounts of Funds Secured - The amount of funds secured in a safe or vault overnight, over a weekend, or over a long holiday, must be kept to a reasonable minimum. Excess funds must be deposited with the Campus Cashier or, when authorized, with a depository bank.

Night Depositories - When cash turn-ins are required after normal business hours, a night depository must be provided.

Restricting Items Secured - Except for patients in a University medical facility, personal funds and property are not secured in a University safe or vault.

Securing Cash Register Funds - During business hours, unattended cash registers containing cash funds must be locked and the keys removed. During non-business hours, cash register funds must be secured in a safe or vault with the cash register drawer left open.

Locating Safes and Vaults - Where possible and practical, all safes and vaults must be situated so as to be easily visible from outside the room and building in which located. At night, a safe or vault and the immediate surrounding area must be well lighted.

created: 02-28-97