Chapter 13: Miscellaneous

1. Auditing: The quality, effectiveness and efficiency of the management of the University’s facilities operations are of great importance. The policies and procedures outlined in this manual are written to establish operating principles, while protecting the public interest in the expenditure of public funds. The office of Facilities Planning and Development will periodically audit projects to assure compliance with the policies and procedures identified in this manual. The audits will include the review of project files, as well as interviews with campus staff, consultants and contractors. The audits will include, as a minimum, a review of the following:
   • Project initiation
   • Project review
   • Board review and approval
   • Consultant selection process
   • Contracts’ bidding process
   • Construction process
   • Change Orders
   • Close-outs

The findings of the audits and recommendations, if any, will be forwarded to the campus Facilities Administrator and the Contracting Officer.

2. Leased Property Construction
   1. Property Leased From the University: The following guidelines shall apply for all new construction and remodeling completed on property leased from the University of Missouri.  Property is meant as real estate (land, including buildings and/or improvements).
      1. Board of Curators Procedures: Leases shall be approved by the Board of Curators as required in the University of Missouri Collective Rules and Regulations. All subsequent construction and/or remodeling completed over the term of the lease shall be approved by the UM Director of Facilities Planning and Development.
      2. Employment and Usage of Professional Architects and Engineers: All design drawings and specifications for construction, alterations, repairs, expansion, additions or modifications of property involving the practice of professional architecture or professional engineering shall be prepared by or under the direct supervision of a professional architect and/or engineer licensed in the State of Missouri and in accordance with State of Missouri Statutes. The UM Director of Facilities Planning and Development and the Campus Facilities Administrator shall retain the right to approve the design professional.
      3. Campus Facilities and Utility Interconnects: All interfaces with campus facilities, utility interconnects and interruptions, shall be planned, approved and coordinated with the office of the Campus Facilities Administrator.
      4. Codes / Standards: All construction and remodeling shall be designed and constructed per the regulatory codes and standards adopted by the University of Missouri.
         1. Request for Variances: The architect and/or engineer of record shall submit in writing all requests and supporting documentation to the UM Director of Facilities Planning and Development for consideration. The UM Director of Facilities Planning and Development shall issue correspondence approving or denying the request.
         2. Plan Reviews, and Permit Inspections: All improvements will be subject to plan reviews and permit inspections as deemed necessary by the UM Director of Facilities Planning and Development. A third party consultant may be retained by the Board of Curators of the University of Missouri to ensure compliance with the applicable regulatory codes and standards. A building permit will be issued when all plan review comments have been addressed and sealed drawings and specifications have been submitted to the UM Director of Facilities Planning and Development. The cost of plan reviews and permits inspections will be paid by the lessee.
         3. Final Inspection and Certificates of Occupancy: Upon substantial completion, the UM Director of Facilities Planning and Development (or a third party consultant retained by the Board of Curators of the University of Missouri) will conduct a final inspection and issue a Certificate of Occupancy once all identified deficiencies have been corrected. The cost of the inspection and Certificate of Occupancy will be paid by the lessee. Partial Occupancy Certificates may be issued when project conditions warrant and at the discretion of the UM Director of Facilities Planning and Development.
   2. Property Leased by the University: The following guidelines shall apply for all new construction and remodeling done on property leased to the University of Missouri at the beginning of the lease. Property is meant as real estate (land, including the buildings or improvements on it). After the initial lease, subsequent improvements to the property shall follow the policies and procedures as identified in this manual.
      1. Board of Curators Procedures: All leases and all subsequent construction and remodeling done over the term of the lease shall have the approval of the Board of Curators as required in the University of Missouri Collective Rules and Regulations.
      2. Codes/Fire Protection: All construction and remodeling to the leased property shall be designed and constructed according to the University polices on Building and Fire Protection Codes, section II.C.
      3. Employment and Usage of Professional Architects and Engineers: All design work for construction, alteration, repair, expansion, addition or modification of property involving the practice of professional engineering or professional architecture shall done according to the University polices for the Use of Professional Architects and Engineers, section II.C.
      4. Project Review: All plans and specifications for construction and remodeling shall be reviewed and approved by the Campus Facilities Administrator.
      5. Design, Construction and Inspection: Construction and improvements shall conform to the University of Missouri standards and practices for design and construction. Construction administration may not be the responsibility of the University. If the University does not administer the construction contract, the University shall reserve the right to periodic inspections to monitor construction quality.
      6. Prevailing Wage: Prevailing Wages shall be required on all construction work done by others on property leased by the University when the value of the work exceeds $25,000.
      7. Competitive Bidding: All construction and remodeling shall be subject to competitive bidding. All bid contracts shall be subject to review and approval by the University Contracting Officer. Construction done directly by the Lessor is acceptable, in lieu of competitive bidding, if the price for the lease is reasonable.