HR-106 Reporting Hours Worked

Summary

In compliance with the Fair Labor Standards Act (FLSA), departments must maintain accurate daily records of work time for all nonexempt employees. Such records must document hours actually worked, rather than hours scheduled to work. Units must also maintain records of all absences (whether paid or unpaid) on both exempt and nonexempt staff employees.

Overtime Pay

Nonexempt employees are paid 1.5 times their regular rate of pay for all hours worked over forty (40) in a designated University workweek. Hours paid but not actually worked including, but not limited to, vacation, personal days, sick leave, holidays, voting and compensatory time do not apply toward the calculation of overtime. Certain nonexempt police employees receive overtime according to specific FLSA approved standards. Staff members in exempt job classifications are not entitled to overtime compensation.

Record Keeping

For nonexempt employees, daily attendance and job time records must be maintained . The department or unit is responsible for ensuring that all records are current and accurate.

Reporting Time

Employees are responsible for accurately reporting their time (hours worked and paid time off). An employee who falsifies a time record is subject to disciplinary action, up to and including immediate termination of employment. Supervisors are responsible for reviewing, approving and correcting reported time. Supervisors should communicate changes to the employee. Employees should review pay in a timely manner and report any discrepancies to their supervisor.

Employment Policies (HR-100)

HR-106 Reporting Hours Worked

Summary

Overtime Pay

Record Keeping

Reporting Time

See Also