HR-223 Special Payments
Salary and wage payments at times other than normal payroll check release dates are discouraged. In the event that a special payment (on-line check) is issued, there will be a charge to cover administrative costs unless the failure to issue a check was through no fault of the employee or the department processing the required paperwork.
The Campus HR/Payroll office may create an on-line check if the failure to process the payment is not due to the fault of the employee or the department processing the required paperwork, if the failure to make the payment on the regular pay cycle is related to computer system error, or if an employee is discharged for cause and should receive payment for salary and wages on the last day of employment. Payment for any salary or wages before the work is performed is not permitted.
If a department is unable to process required paperwork by the published deadlines, the payment should be made on the next pay cycle. However, if the department determines that it is necessary to make the payment through an on-line check, a Request for On-Line Check may be submitted to HR/Payroll. If the request is approved, a processing fee will be assessed to the department. A request for on-line check must be supported by approved documents based on delegation of authority.
Date Created: 9/26/97
Last Updated: 01/01/2003