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Leaves (HR-400)

HR-403 Personal Days Q&As

1. What happens to personal days if an employee is on layoff?

Employees on layoff may retain personal days during the layoff leave of absence; however, they may be used immediately prior to the layoff. Personal days must be taken within the anniversary year.

2. Can personal days be taken on the last day of duty?

No, unless the employee is to be placed on a layoff leave of absence.

3. If an employee works 75 percent FTE, is he/she eligible for personal days?

Yes. A regular employee working less than 100 percent FTE would receive personal days on a pro rata basis.

4. Can employees take personal days in hourly increments?

Yes.

5. Are employees permitted to claim paid time off based on their daily schedule even if it results in regular pay in excess of their weekly FTE?

Yes.  Employees can voluntarily elect to limit how much paid time off they claim in a week where they have worked hours beyond their regular daily schedule. However, departments cannot require employees to claim less paid time off in order to limit the amount of regular pay in a work week.

Example:


MonTuesWedThursFri
Regular work schedule 8 hours 8 hours 8 hours 8 hours 8 hours
Actual Hours Worked Personal Day 9 hours 9 hours 9 hours 9 hours
Hours paid 8 hours 9 hours 9 hours 9 hours 9 hours Total = 44 hours regular pay

Date Created: 9/26/1997

Last Updated: 4/4/2012