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305 Debarment and Suspension

Authority

The Chief Procurement Officer (CPO) or designee shall have authority to debar or suspend a vendor for cause from consideration for award of contracts. The CPO or designee shall give notice to the vendor of the suspension or debarment.

Causes for Debarment or Suspension

The causes for debarment or suspension shall include, but are not limited to, any or all of the following:

  1. Violating any federal, state or local law, ordinance, regulation, or University policy found in the University of Missouri Business Policy Manual in the performance of a contract. The particular provision shall be specifically identified in the notice to vendor.
  2. Willfully, or egregiously failing to perform in accordance with the terms and requirements of a contract/purchase order. Such actions shall include deliberate failure without good cause to perform in accordance with the specifications or within the time frame provided in the contract and/or a record of nonperformance or unsatisfactory performance in accordance with the terms of one or more contracts.
  3. Intentionally providing false or misleading information, or willfully omitting substantive information on an application, in a bid/proposal, or in correspondence or communication to the University.
  4. Colluding with others to restrain competition or fix prices.
  5. Attempting to obtain information, by whatever means, related to a bid/proposal submitted by a competitor in response to a procurement solicitation in order to obtain an unfair advantage prior to a contract award.
  6. Contacting proposal/bid evaluators or any other person who may have influence over the award, regarding a bid or proposal under consideration without authorization from University of Missouri Procurement Services, for the purpose of influencing the award of a contract.
  7. Any attempt to bribe or otherwise influence individuals involved in the bid award process.
  8. Giving gifts (other than incidental advertising items), meals, or trips to a University employee intending to provide a personal benefit to that employee and not a benefit to the University as a whole or to influence the award of a contract. 
Suspension Procedures

The CPO or designee may suspend a vendor for cause from doing business on any/all University of Missouri campuses. The vendor shall be mailed a formal notice of suspension outlining the reasons for, the specific conditions of, and the effective period of the suspension. After the time to appeal the decision has passed, the suspended vendor shall be removed from all solicitations and any bids or proposals submitted by the vendor shall not be considered. The suspension of a vendor may be for a period of up to two (2) years. Upon completion of the suspension period it shall be the responsibility of the vendor to request reinstatement. Such request for reinstatement shall be made in writing. The CPO or designee may reinstate a suspended vendor when it is demonstrated that the cause for the suspension has been corrected.

Debarment Procedures

A vendor debarment is an exclusion from contracting with the University for an indefinite period of time. A vendor may be debarred from participation in the University procurement process after multiple suspensions or for a single incident of serious misconduct. The CPO or designee shall notify the vendor of the reason for debarment and any action that the vendor must take in order to be eligible to contract again. After the time to appeal the decision has passed, the debarment shall continue until such time as the vendor takes corrective action as indicated in the debarment notice. The debarred vendor shall be removed from all solicitation mailing lists and any bids/proposals submitted by the vendor shall not be considered.

Appeal Process

Debarment appeals must be submitted in writing to the Vice President for Finance and Administration within fourteen (14) calendar days after receipt of the formal notice of debarment/suspension. The vendor must provide specific evidence and reasons why the debarment should be reversed. The determination of the Vice President for Finance and Administration shall be final.