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Correspondence to Members of the Board, General Officers and Elected Officials

In correspondence to members of the board, use the title “Curator” in the address line, followed by “Dear Curator Doe” in the title line.

When addressing a letter or memo to the board as a group, the address line may include either a complete list of each board member or the group in its entirety, e.g., “Members of the University of Missouri Board of Curators,” if space is an issue.

In correspondence to general officers, when including only the vice presidents or only the chancellors, list them by name in alphabetical order. 

Example:
Vice President Jane Doe
Vice President John Doe
Vice President Jane Smith
Vice President John Smith

When including the vice presidents and the chancellors, list first chancellors and then vice presidents, followed by the CEO of UM Health System, all in alphabetical order by last name.

When addressing a chancellor in correspondence from the president, include the chancellor’s full name in the address line, but use his or her first name in the title line. Example:

John Doe, Ph.D.
Office of the Chancellor
Address
Campus Name
CAMPUS MAIL

Dear John:

In correspondence to elected officials, such as members of Congress, state representatives and senators, use the formal title “The Honorable” in the address line, as in “The Honorable Jane Doe.” Follow with “Dear Senator Doe” in the title line. Examples:

The Honorable John Doe
United States Senate
0000 Russell Senate Office Building
Washington, DC 20510

Dear Senator Doe:

 

The Honorable Jane Doe
U.S. House of Representatives
0000 Rayburn House Office Building
Washington, DC 20510

Dear Congresswoman Doe:

 

The Honorable John Smith
Missouri House of Representatives
Missouri State Capitol
House Post Office
Jefferson City, MO 65101

Dear Representative Smith:

 

The Honorable Jane Smith
Missouri State Senate
Missouri State Capitol
Senate Post Office
Jefferson City, MO 65101

Dear Senator Smith:

Reviewed 2014-01-03.