Non-PO Voucher Payment Types

For internal control reasons, the university's standard business practice is to make payments to suppliers either by Check or Direct Deposit.  Departments can request exceptions to this practice when the need for a different payment type is essential to conducting university business.  Each payment type and when it can be used are discussed below.  These include: Checks, Direct Deposit, Wire Transfer, and Foreign Draft.

Payment by Check

The university issues Non-PO Voucher checks centrally for all business units once a week (normally Tuesday night - subject to change due to holidays and/or monthly payroll processing).  The checks are issued and mailed to suppliers through the US Postal Service by UM System in Columbia.  This check-writing method and schedule is the most efficient use of university resources and minimizes handling of university checks and the chance of loss and error.

University departments should plan their accounts payable activities to utilize the established university check writing process.  If a department is unable to process the required paperwork by the established deadlines, the payment will be made in the next weekly check cycle.

Non-PO Voucher checks are mailed from the Bulk-Mail Central Facility in Columbia after vouchers have been approved and processed by our electronic system.    In each nightly Non-PO Voucher processing cycle, multiple payments to the same supplier are combined into one payment.  Unless there is a business reason for doing so, the university does not issue separate checks to suppliers to make a specific payment.  A remittance advice is attached to each check.  For direct deposit payments, the system sends an electronic remittance advice by email. For employees and students, the system uses the payee's official university email address. For other suppliers , the system uses an email address provided by the payee.

The remittance advice, whether electronic or attached to the check, includes information from the accounts payable system to assist the supplier in identifying the purpose of the payment. When required by the supplier or otherwise necessary, attach enclosures to the Non-PO Voucher when submitting for payment and note the enclosure in the comments section.

TOP

Payment by Direct Deposit  (US BANK ACCOUNTS ONLY)

If you would like payment of your Non-PO Voucher to be automatically deposited into your bank account, you need Direct Deposit.  Once set up for Direct Deposit, the accounts payable system processes direct deposit payments each night. Regarding the process for each type of supplier:

  • Employee suppliers are automatically set up for direct deposit, based on bank account information in the payroll system. Employees can request a different bank account by completing the form below and mailing it to the address listed in the chart below for processing.

University of Missouri-Columbia
Accounts Payable Shared Services Office
325 Jesse Hall
Columbia, MO  65211-1020
573) 882-3051

  • Student suppliers can request direct deposit by contacting the office listed in the chart below.
  • Business suppliers can be set up for direct deposit upon request by completing  and emailing the Direct Deposit Form along with the Supplier’s e-mail address (So the Supplier may receive electronic remittance advice) to UMCACCTServices@missouri.edu

Direct Deposit Mailing Address for Employee and Business Suppliers

Direct Deposit Mailing Address for Student Suppliers

University of Missouri-Columbia
Office of Cashiers
15 Jesse Hall

Columbia, MO  65211-1020
573) 882-3097

University of Missouri-Kansas City
Cashiers and Collections
5115 Oak St.
Administration Center Room 224
Kansas City, MO  64112
(816) 235-1365

Missouri University of Science and Technology
Cashiers Office
G-4 Parker Hall
300 W. 13th St.
Rolla, MO  65409
(573) 341-4195

University of Missouri-St. Louis
Cashiers Office
285 Millennium Student Center
(MSC212)
One University Blvd
St. Louis, MO  63121-4400
(314) 516-5151

 

TOP

Payment by Wire Transfers

If the supplier you are paying by Non-PO Voucher MUST be paid electronically and Direct Deposit is not an option, you may pay the supplier by Wire Transfer.  A Wire Transfer is a type of electronic funds transfer that guarantees immediate available funds or same day settlement.  The payments are conducted on the Federal Reserve System’s federal wire (Fed Wire) network.  Please see the Controller’s website to see if additional fees will be applicable.

How do I request payment by Wire Transfer?

  • Familiarize yourself with Wire Transfer Payments by reading APM 2.10.80
  • Review how to complete a University of Missouri Wire Transfer Authorization form by reading these Instructions.
  • When entering a Payment Request in PeopleSoft for an Wire Transfer, requesting department must add the following information in the "Comments" panel:
    • WIRE TRANSFER or FOREIGN DRAFT- All capital letters and first comment;
    • Include the name, title, and phone number of the requestor;
  • For wire transfers in a foreign currency, the amount must be input in PeopleSoft in U.S. dollars.  If the invoice is in a foreign currency please use OANDA currency converter to obtain the conversion and provide a copy of the print out as back up documentation to your non-po wire voucher.    
  • The payee on the voucher should match the account title on the wire transfer authorization form.
  • Requesting department fills out the University of Missouri Wire Transfer Authorization form and attaches to the Payment Request Form as a separate document from the invoice or as the first page of the pdf they are uploading.
  • Requesting department notifies Accounts Payable Shared Services (573-882-3051 or Toll Free: 855-584-3849) of the need for a wire transfer.
  • Accounts Payable Shared Services reviews the voucher and follows up with the department if there are questions.
  • After approving, the Accounts Payable Shared Services sends the voucher to the Treasurer’s Office for payment.

TOP

Payment by Foreign Draft

If your Non-PO Voucher is to pay an overseas supplier who requires payment in a non-U.S. dollar currency, your need to request payment by Foreign Draft.

How do I request payment by Foreign Draft?

  • Follow normal procedures for submitting a Non-PO Voucher Wire Transfer above.  State in the comments which currency the check is to be produced in.  We can issue a foreign draft in the following currencies:

AED – UAE Dirham

AUD - Australian Dollar

BBD – Barbados Dollar

BGN – Bulgarian Lev

BHD – Bahraini Dinar

BZD – Belize Dollar

CAD - Canadian Dollar

CHF - Switzerland Franc

CNY – Yuan Renminbi

CZK – Czech Koruna

DKK - Denmark Krone

GGP – Egyptian Pound

EUR - European Euro

FJD – Fiji Dollar

GBP - United Kingdom Pound

GTQ – Quetzal

HKD - Hong Kong Dollar

HLN – Lempira

HRK – Kuna

HUF – Hungarian Forint

IDR – Rupiah

ILS – New Israeli Shekel

INR – Indian Rupee

JOD – Jordanian Dinar

JPY - Japan Yen

KES – Kenyan Shilling

KRW – South Korean Won

KWD – Kuwaiti Dinar

MAD – Moroccan Dirham

MGA – Madagascar Ariary

MUR – Mauritius Rupee

MWK – Kwacha

MXN - Mexico Peso

MYR – Malaysian Ringgit

NOK - Norway Krone

NZD - New Zealand Dollar

OMR – Rial Omani

PEN – Nuevo Sol

PHP – Philippine Peso

PLN – Polish Zloty

QAR – Qatari Rial

RON – New Romanian Leu

RWF – Rwandan Franc

SAR – Saudi Riyal

SEK - Sweden Krona

SGD - Singapore Dollar

THB – Thailand Baht

TND – Tunisian Dinar

TRY – New Turkish Dinar

TWD – New Taiwan Dollar

TZS – Tanzanian Shilling

UGX – Ugandan Shilling

XPF – CFP Franc

ZAR - South African Rand

.

Additional links concerning Wire Transfers and Foreign Drafts?

TOP

Reviewed 2015-12-03.

Non PO Policy

Non PO Helpful Links and Documents

Non PO Training


  To Contact Us:

Email

 

Attach Documents

 

Staff Directory

 

Feedback

 

MailUM AP Shared Services
325 Jesse Hall
Columbia, MO 65211
Hours: M-F, 8am - 5pm

 

Phone

Finance Support Center
877-752-3334

AP Shared Services
            573-882-3051