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Working Through COVID-19

Access COVID-19 Updates


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Reduction Measure Resources

Policies in Response to COVID-19

FFCRA Leave Request

Employees requesting paid time off as a result of qualifying FFCRA reasons must complete the “FCCRA Paid Sick Leave and Paid Family and Medical Leave Request Form (PDF, 630KB).

The form will be reviewed by human resources for eligibility and approval. Instructions on where to submit the form for review and approval is noted on the request form.

  • U.S. Department of Labor FCCRA Notification Poster
 

Telework Resources

Planning Guide for Supervisors

The university recognizes the work of many employees require them to be on-site and/or customer-facing, including faculty and staff; however, if necessary and feasible, supervisors are encouraged to provide telework options to an employee, or groups of employees, whose job duties can be performed remotely without disrupting university operations.

The following is intended to be used as a guide for university departments to prepare for possible telework. It is a resource for units to determine if telework is feasible, and to effectively prepare prior to transitioning to telework arrangements. It does not need to be turned in to human resources.


Telework Arrangement Form

This optional form is intended to help both the supervisor and the employee have a clear, shared understanding of the employee’s telework arrangement. Each telework arrangement is unique depending on the needs of the position, supervisor, and employee. The Telework Arrangement Form can be adapted to unit requirements as necessary.

Access the Telework Arrangement Form | PDF version

If you are having trouble accessing or completing the Telework Arrangement form, please contact your campus IT department.

If you have questions about whether or not to complete the form, authorizes the arrangement, etc., please contact your HR Business Partner/Consultant or unit leader.


Telework Tips for Supervisors

Now that you have determined telework is feasible for your employees, follow these tips to setup a foundation of productivity and communication, leading to success!

1. Review telework policies.
Make sure you understand all telework related policies and guidelines. Employees who will be working remotely should also review and understand these remote work IT resources. Help employees to identify the applications and files they will need access to while working remotely. Encourage employees to test out their equipment at home to make sure their access works as expected.

2. Review employee work schedules and draft a plan.
Telework should not be confused with flex scheduling. It is important to be clear about expectations for employees to maintain their regular work schedule or if you are open to flexible hours. If the position requires customer service, ensure that appropriate coverage is provided.

3. Develop an accountability plan.
Employees with a telework arrangement should be able to effectively accomplish their regular job duties, regardless of work location. As a supervisor, you should be clear that all aspects of their job duties should continue, and that employees are expected to be productive while teleworking. Monitoring performance includes both measuring performance and providing feedback.

4. Enable and encourage ongoing communication.
Make a communication plan and share it with your team. Continuing your normal meeting schedule with staff who are teleworking helps employees to stay connected with you and their colleagues, and helps keep a positive routine.  For example, if you normally have a daily check-in, continue to have that time set aside as a Zoom meeting or call.

5. Stay positive!
A positive attitude is essential to making telework arrangements successful. Recognize employees for their performance. Giving a shout out during a Zoom meeting with staff helps to promote positivity and encouragement.


Telework Tips for Employees

Are you ready to work remotely?

Employees who telework often learn that working remotely is different than they expected and that it requires specific skills and habits. Let us help you be successful! Review the steps below or access the webinar Navigating Your Work From Home Transition Due to the Coronavirus.

1. Define your workspace.
We are creatures of habit and most of us are used to our normal home routines. This is why establishing a defined workspace is critical in helping you stay organized and keep your focus when it's time to work. Find a space in your home with good lighting, a door you can close, and a comfortable chair. 

2. Setup your technology and give it a test run.
It's important to ensure that your computer and applications are working properly. Think about the files and applications you will need and make sure you follow the university’s security standards. Learn more about resources here.

3. Set daily goals and share them with your colleagues or supervisor.
Work with your supervisor to set daily or weekly goals that will aid you in being successful while working at home. Schedule one-on-ones or check-ins so you can update your supervisor on your work and productivity. 

4. Eliminate distractions.
Children, pets, hobbies, or even chores can be distractions when working remotely. Closing a door, hanging a “do not disturb” sign, or wearing headphones are ways to eliminate distractions. Boundaries need to be established if others will also be home while you work. 

5. Stay Connected.
It is easy to feel disconnected or even lonely when working at home. Plan to touch base through video calls or chats with your colleagues or supervisor. 

Remember, even though you are working remotely, you are not alone. If you have questions, contact your co-workers and supervisor.


Telework Q&As

The University of Missouri Human Resources is committed to supporting employees and supervisors in all working arrangements. Teleworking and flexible work arrangements are not new, but because they may be unfamiliar to employees and supervisors who may not have done this before now, please review the following Questions and Answers specific to Telework and Flexible Work Arrangements.

Please find additional information on the following web resource: Telework Human Resources Q&A.

 

Returning to the Workplace Resources

Resources

  • Returning to the Workplace: Guidance for Supervisors (PDF, 485KB) - coming soon

Precautions

  • Maintain social distancing of 6 feet between individuals
    • Maintain that distance in classrooms, corridors, laboratories, studios, recreation areas, common spaces, elevators, stairwells. (Walking past someone within 6 feet in a hallway is not considered an exposure risk.)
    • Pay attention to total density of people in a space.
    • Configure furnishings to enforce distance. Create six-foot markers for waiting lines and other public spaces.
    • Use face coverings when it is not possible to keep a six-foot distance. (CDC guidelines recommend wearing cloth face coverings at other times and individuals may choose to do so.)
    • Virtual meetings are preferred. If a meeting must be in-person, it must be in a room that permits attendees to be six feet apart.
    • Break rooms/lunch rooms and gathering areas are closed for social gathering. They may be used for food and drink preparation and consumption (one at a time, or multiple people as long as six-foot social distancing can be maintained).
    • People should travel to sites with one person per vehicle. If that is not possible, all people involved should wear a cloth face covering and certify they have not exhibited symptoms similar to COVID-19, according to CDC guidelines.
  • Hand hygiene: Frequent 20-second handwashing or 60% or more alcohol hand sanitizer
    • Wash hands often with soap and water for at least 20 seconds to avoid spreading the virus to others. If soap and water are not readily available, you can use an alcohol-based hand sanitizer that contains 60%-95% alcohol.
    • Cover your mouth and nose with a tissue or your sleeve (not your hands) when coughing or sneezing. Wash your hands with soap and water immediately after coughing, sneezing or blowing your nose.
  • Appropriate cleaning measures
    • Each university is tracking continual cleaning of shared surfaces.
    • Individual responsibility for wiping surfaces is needed for shared spaces.
  • Self-monitoring of personal health
  • Temperature check guidance
    • If temperature is 38.0°C (100.4°F) or greater, it is considered positive.
    • Before you take your temperature:
    • Wait 30 minutes after eating, drinking or exercising.
    • Wait at least 6 hours after taking medicines that can lower your temperature, such as acetaminophen, ibuprofen and aspirin.
  • Take immediate action/report if symptoms
    • Stay home.
    • Call health care provider for guidance regarding testing.
    • If advised to get coronavirus testing, stay home until results are known.
    • If test is negative, follow health care provider advice regarding return to activities.
    • If test is positive:
      • Stay home
      • Self-isolate
      • Wear a face covering around others
      • Cooperate with contact tracing by public health officials
      • Strictly follow guidance regarding return to class/work
  • If you think you’ve had contact with a person identified as testing positive or exhibiting symptoms of COVID-19, please seek advice from your doctor or another health professional and follow their advice. You can contact HR and local campus resources if you need assistance with self-isolation.
 

Campus-specific precautions are also being taken at all UM System universities and MU Health Care. For specific information on how each are addressing COVID-19 concerns, access the webpages below:

MU     UMKC      S&T     UMSL

MUHC

Reviewed 2020-05-22