Go to navigation Go to content

Finance & Accounting

The policies on this webpage have been streamlined and reformatted, and are now available on the University Policies webpage. We ask that you use this new resource, as future changes, additions to or eliminations of these policies will only be made to the University Policies webpage, and policy manuals you may have used in the past will no longer be updated. Note: On March 31, 2018, this resource will no longer be available. Please update your bookmarks to the University Policies webpage.

BPM-206 Petty Cash Funds

Revised March 1, 2010


Departments needing to make frequent cash transactions may request a cash fund for that purpose from the campus Accounting Office (Controller for System).



All requests for petty cash funds must be submitted in writing and must include:

  1. Name of department.
  2. Amount requested
  3. Name of person to be designated as custodian
  4. Anticipated period of time fund will be needed
  5. Where fund will be kept (building and room number)
  6. Description of security to be provided for the fund (e.g., locked file drawer, combination safe, etc.)
  7. Reason for request (e.g., new fund, increase to existing fund, expanded authorization for an existing fund, etc.)
  8. Purpose(s) for which the fund is to be established, increased or authorized (e.g., making petty cash purchases, making change, etc.)