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Records & Records Management

The policies on this webpage have been streamlined and reformatted, and are now available on the University Policies webpage. We ask that you use this new resource, as future changes, additions to or eliminations of these policies will only be made to the University Policies webpage, and policy manuals you may have used in the past will no longer be updated. 

BPM-909 Standard File System

Revised September 1, 1994

Standard File System

A "straight line" filing system is the standard file folder and guide arrangement system recommended for all departments using conventional drawer files. The "straight line" filing system will:

  • Improve records filing and retrieval.
  • Facilitate and simplify filing personnel training.
  • Achieve savings in file folder purchasing.

Colored labels can also be used in several different configurations to aid file identification.

NOTE: Records Management should be contacted for further information on the "straight line" file system and for help in implementing department file systems.