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About the UM Business Policy Manual

Revisions

Revision Date Section Section Title Description of Change
9/20/2016 503 Travel New title “Use of University One Card while in Travel Status”.  This discusses what is required when using the One Card for travel expenses.
9/20/2016 504 Travel Combining BPM 504 and 507 into one policy.
9/20/2016 505 Travel Changed to include “One Card” terminology.
9/20/2016 506 Travel Updates to add information on Cash Advances in T&E and requirements to adding the ability to do an ATM transaction using the One Card. 
9/20/2016 507 Travel Deleted
9/1/2016 501 Travel Revised and expanded policy on Authorization of Travel
9/1/2016 505 Travel Revised policy on Allowable Expenses
1/1/2016 505 Travel Updated Meal Allowances to reflect 2016 rates
12/15/2015 220 Gift Card Policy Clarification to existing policy regarding purchase of gift cards
10/30/2015 1205 Information Technology and Telecommunication Devices Updated due to a process change in Peoplesoft
10/20/2015 205 Sales Tax Revised sales tax rates
7/1/2015 103 Patents Updated to refer to the appropriate CRR
6/16/2015 214 Finance & Accounting A minor change implemented in association with the PeopleSoft 9.2 upgrade
6/!6/2015 505 Travel A minor change implemented in association with the PeopleSoft 9.2 upgrade
4/8/2015 407 Property & Capital Equipment Revised to reflect a once a year inventory, and required changes to comply with Federal Guidance
3/23/2015 802 Insurance Revised to reflect changes to CRR 80.030 Insurance as approved by the Board of Curators 2/6/2015
3/16/2015 216 Gift Card Policy Clarification to existing policy
12/1/2014 220 Gift Card Policy New Policy
12/1/2014 216 Awards, Gifts & Prizes Revised to state policy regarding Gift Cards
3/12/2014 112 Affiliated 501(c)(3) Organizations New Policy
4/28/2014 902 Records Management - General Policy Revised to incorporate Electronic Records Administration (formerly BPM 911)
4/28/2014 911 Electronic Records Administration Revised to remove section (incorporated into BPM 902)
1/1/2014 205 Sales Tax Revised to update tax rates
4/11/2013 507 Car Rental Services Revised insurance language
4/11/2013 705 Accidents - University Vehicles Revised insurance language
4/11/2013 706 Accidents - Rented Vehicles Revised insurance language
4/11/2013 803 Insurance Coverage Revised insurance language
4/1/2013 214 Disbursements - Moving Expenses Revised from paper process to the electronic Travel & Expenditures Model
3/17/2013 504 Methods of Transportation and Allowances Revised Liability Insurance and Physical Damage to allow for exception for vehicles driven pursuent to University of Missouri Health Care's policy for staff transport during severe winter weather.
3/13/2013 105 Internal Audit Revised to update names of department, position titles, and committee
11/06/2012 911 Electronic Records Administration Revised to require use of central e-mail system when conducting University business and retaining e-mail records
10/17/2012 1201 Management, Access and Use of IT Resources Revised to replace general IT definitions with assignment of responsibility for management, access, and use of IT resources
10/17/2012 403 Non-University Use of Computing Facilities Revised to direct to BPM-1201: Management, Access and Use of IT Resources
10/05/2012 101 University Names and Symbols Revised to update University names
9/19/2012 501 Authorization to Travel Revised to clarify type of communication authorization
9/18/2012 TOC Table of Contents Revised to change title of BPM-109
9/18/2012 109 Design & Construction Delegation of Authority and General Policies Revised to update current delegations, responsibilities, and policies
9/18/2012 406 Vehicles Revised to update safety inspections for new motor vehicles
8/31/2012 203 Facilities and Adminstration Cost Recovery (Grants & Contracts) Revised to update Schedule of Rates
7/1/2012 505 Allowable Expenses Revised to move to a flat reimbursement rate of $21.00 for meals when travel extends the employee's work day
7/1/2011 214 Disbursements - Moving Expenses Revised to direct mileage reimbursement of moving expenses to Controller's website
1/18/2012 406 Vehicles Revised to verify licene for operators of vehicles while on offical university business, clarifies driver & supervisor responsibility, includes wireless devices
5/8/2012 504 Methods of Transportation and Allowances Revised to update aircraft insurance language
1/1/2012 1205 Telephones and Communication Devices Aligned with IRS regulations (revised departmental responsibilities and personal use of a University cellular phone) and updated technology language
7/1/2011 TOC Table of Contents Adds Section 219 "Travel and Other Business Expenses"
7/1/2011 219 Travel and Other Business Expenses Creates policy for Travel and Other Business Expenses
7/1/2011 406 Vehicles Revised Choice of Rental, Personal or University Vehicle - travelers determine most cost effective travel option for trips with approval by the appropriate departmental official.
7/1/2011 501 Authorization of Travel Revised to allow verbal authorization by administrative superior or other designated official; departmental travel and related expenditures should be monitored on a regular basis; and creates Policy Adherence – divisions or departments may not establish lower limits, additional requirements, or more restrictive policies unless required by an outside entity or third party.
7/1/2011 504 Methods of Transportation and Allowances Revised to direct updates of mileage reimbursement rate to Controller's website; removed requirement for cost comparison associated with driving versus flying in determining use of personal vehicle; and creates Policy Adherence - divisions or departments may not establish  lower limits, additional requirements, or more restrictive policies unless required by an outside entity or third party.
7/1/2011 505 Allowable Expenses Revised to change meal reimbursements to a per diem basis; moved certain meal reimbursements to new policy 219; and creates Policy Adherence - divisions or departments may not establish lower limits, additional requirements, or more restrictive policies unless required by an outside entity or third party.
10/20/2010 TOC Table of Contents Changed Title of Section 302 from Organization to Procurement
10/20/2010 301 Delegation of Authority Aligned with CRR 80.010, BPM 102, current organizational structure, added Departmental Authority & Responsibility, added Confirming Order Fee
10/20/2010 302 Organization Revised to reflect current Procurement organization and responsibilities
10/20/2010 303 Bids & Proposals Removed pricing point requirement and moved restrictions to BPM 301 (Delegation of Authority)
10/20/2010 305 Inter-Departmental Purchases Content moved into BPM 302 (Organization) and BPM 306 (Special Purchases)
10/20/2010 306 Special Purchases Aligned with BPM 407, revised authority for Bookstore and Storeroom purchases, removed Petty Cash
10/20/2010 307 Equipment Leases/Rentals Added IT authority and moved Service & Maintenance language to BPM 306 (Special Purchases)
10/20/2010 308 Resale, Sale or Disposal Revised disposal process for electronic devices, added claims settlement process
10/1/2010 205 Sales Tax Revises Phelps County tax rate
7/1/2010 205 Sales Tax Revises St. Louis County tax rate
6/15/2010 1204 Information Technology and Telecommunication Devices Rewords video conferencing section for clarity
4/1/2010 205 Sales Tax Revises St. Louis County tax rate
3/15/2010 TOC Table of Contents Adds Section 1204 Information Technology and Telecommunications Purchases
3/15/2010 1204 Information Technology & Telecommunications Purchases Creates policy for the purchase of IT and Telecom Purchases
3/1/2010 202 Disposition of Checks Revises references and clarifies lost/incorrect check processing
3/1/2010 206 Petty Cash Funds Revises references and request information needed
3/1/2010 214 Disbursements – Moving Expenses Revises and links to current forms, clarifies moving expense limit
3/1/2010 215 Organizational Dues & Memberships Revises to clarify when University funds may be used to pay for memberships
1/1/2010 214 Disbursements – Moving Expenses Reduces moving mileage reimbursement to $0.135 per mile
1/1/2010 504 Methods of Transportation and Allowances Reduces mileage reimbursement to $0.47 per mile
10/1/2009 205 Sales Tax Revises Boone County tax rate (expired 1/5% county capital improvements sales tax)
8/1/2009 TOC Table of Contents Changes Title of Section 903 from Scheduling University Records for Retention & Disposal to Records Retention Schedules
8/1/2009 903 Records Retention Schedules Revises to reflect current state of record retention authorizations
8/1/2009 908 Document Imagery Clarifies language for document imagery
8/1/2009 911 Electronic Records Administration Updates electronic records language and links to definitions in BPM 902
7/17/2009 902 Records Management General Policy Clarifies Records Management practices and revises to include current media types
7/15/2009 901 Organization & Services Adds link to Records Management Website for microfilm information
7/15/2009 904 Storage of Inactive Records Adds information on storag