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CRM 605 - Replenishing Cash Funds

The policies on this webpage have been streamlined and reformatted, and are now available on the University Policies webpage. We ask that you use this new resource, as future changes, additions to or eliminations of these policies will only be made to the University Policies webpage, and policy manuals you may have used in the past will no longer be updated. 

Cash Fund Replenishment:

Frequency and Method -

  • Daily as required, checks are exchanged for cash. As required, cash is exchanged for different denominations.
  • Repayment of travel advances is made by employees to whom funds were advanced.
  • Approved Petty Cash Purchase Vouchers (Form UMUW 25) are redeemed at the Campus Purchasing Office, at least every two weeks.
    • Campus Purchasing Office - At least once a week, a Voucher (Form UMUW 12) is initiated payable to the fund custodian and charged to the appropriate departmental accounts as determined from the Petty Cash Purchase Vouchers.

Note - Approved Petty Cash Purchase Vouchers must be treated and handled the same as cash.


created: 02-28-97