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CRM 701 - Disbursements

The policies on this webpage have been streamlined and reformatted, and are now available on the University Policies webpage. We ask that you use this new resource, as future changes, additions to or eliminations of these policies will only be made to the University Policies webpage, and policy manuals you may have used in the past will no longer be updated. Note: On March 31, 2018, this resource will no longer be available. Please update your bookmarks to the University Policies webpage.

Made by University Check - Except where specifically authorized otherwise, disbursements from University funds are made by check.

Authorized Cash Disbursements :

Cash disbursements are authorized only for specific purposes and only from cash funds authorized for those purposes:

  • Petty Cash Purchases - Cash, not to exceed the maximum allowable petty cash purchase amount, may be disbursed for the purpose of making petty cash purchases (BPM 306 Purchasing - Special Purchases).
  • Travel Purchases - Cash, not to exceed the maximum established by Campus Business Services office, may be disbursed for the purposes of making travel advances (BPM 506 Travel - Cash Advances).

Note - Amounts over the campus maximum must be requested by voucher and paid by check. Exceptions to the campus maximum must be authorized in writing by Campus Business Services.

  • Petty Cash Travel Vouchers - Based on campus decision, employees may be reimbursed for certain allowable travel expenses up to a total of $75.00, which do not require a receipt, through petty cash funds. Several small trips may be combined but the aggregate may not exceed $75.00. By campus administrative decision, this option is currently not available for all campuses. Expenses exceeding $75.00 and expenses for those campuses not using the Petty Cash Travel Voucher(Form UM 366) must be submitted on a normal Travel Voucher (Form UMUW 11).
  • Emergency Student Loans - Cash, not to exceed the maximum established for each campus, may be disbursed for the purpose of making emergency loans.

Note - Emergency student loans are approved through normal Student Financial Aid channels and are secured by the official University note form executed at the time of disbursement.

created: 02-28-97