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CRM 401 - Risk Classifications

The policies on this webpage have been streamlined and reformatted, and are now available on the University Policies webpage. We ask that you use this new resource, as future changes, additions to or eliminations of these policies will only be made to the University Policies webpage, and policy manuals you may have used in the past will no longer be updated. 

Determining Risk Classifications:

Responsibility of Campus Business Services - Campus Business Services must evaluate each operation that receives, stores or disburses money for the University and assign a risk classification based on a number of factors:

  • Amount of money accumulated.
  • Environmental factors.
  • Hours of operation.
  • Past loss experience.
  • Number of employees.

Classification of Risk -

  • High Risk - Any operation which consistently accumulates over $25,000 in cash and other securities daily or, regardless of the amount, is considered subject to a high incidence of loss based on environmental factors, loss experience or operating hours.
  • Medium-High Risk - Any operation which consistently accumulates over $10,000 but not more than $25,000 in cash and other securities daily or, regardless of the amount, is considered subject to more than a medium incidence of loss based on environmental factors, loss experience or operating hours.
  • Medium Risk - Any operation which consistently accumulates over $1,000 but not more than $10,000 in cash and securities daily or, regardless of the amount, is subject to more than a minimum incidence of loss based on environmental factors.
  • Low Risk - Any operation where cash and other securities of not more than $1,000 are stored, including small petty cash or change funds.

Minimum Security and Safekeeping Standards:

Campus Business Services must determine, implement and enforce security standards for each cash handling operation on the basis of the assigned risk classification.

For Operations Classified as High Risk -

  • Safes protected with capacitance burglar alarms connected with the University Police Department.
  • Area alarms to protect all doors, windows and other entrances.
  • A Class ER or TL-30 burglary-proof safe.
  • A hold-up alarm system that can be activated at the counter and at a supervisor's desk.
  • Other deterrents required by Campus Business Services, such as camera surveillance equipment.
  • Cashier cages which meet the construction standards required or determined appropriate by Campus Business Services for high risk cash handling locations. After review of the location, the need for bullet-proof cages should be determined by Campus Business Services.

For Operations Classified as Medium-High Risk -

  • A Class ER or TL-15 burglary proof safe.
  • Adequate construction standards as established for medium-high risk cash handling locations.
  • A manual hold-up panic alarm system with buttons for activating the system located at the counter and at a supervisor's desk.
    Note - Employees should be carefully instructed on the use of these alarms.
  • An alarm system to protect all doors, windows and other entrances against burglary.

For Operations Classified as Medium Risk -

  • A locking safe, chest or cabinet rated fire resistant and equipped with at least one combination lock.

For Operations Classified as Low Risk -

  • A storage container equipped with at least one locking device which cannot be easily removed from the premises or which can be secured in a larger, locking device (desk, vault, etc.).

created: 02-28-97