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Additional Guidance for Enhanced HR Policies in Response to COVID-19

Revised 01/01/2021

Note: Effective 01/01/2021, FFCRA paid leave is no longer available.

  1. On site required. What if I am required to work on site?
    1. Compensation. You will continue to receive your normal rate of compensation.
    2. Duties. You will perform regular duties and/or other duties assigned by your supervisor, including duties outside normal position duties and description.
    3. School or daycare closure. What if I need to care for an immediate family member because of a school or daycare closure?
      1. To the extent feasible, you will be expected to telework on regular duties or duties as assigned.
      2. If telework is not feasible, or if you are unable to telework while caring for the family member, you may use accrued sick leave up to 30 days. You may also use compensatory time, vacation, or personal days and up to 15 days of unearned vacation leave for this purpose.  This policy does not apply to employees in University of Missouri Health Care or to any other units excluded by the University System’s Chief Human Resources Officer.
    4. Quarantine / Stay-at-Home Order. What if I am healthy and able to work, but I am kept away from the worksite at the direction of the University, public health authorities, or a health care provider or by a stay-at-home order?
      1. To the extent feasible, you will be expected to telework on regular duties or duties as assigned.
      2. If the direction keeping you away from the worksite has been issued to you personally by the University or public health authorities because of concern that you been exposed to the coronavirus, you may qualify for administrative leave. The total of FFCRA Paid Sick Leave and administrative leave will be up to 15 workdays of paid leave.
      3. FFCRA Paid Sick Leave and Expanded FMLA Leave are not available to health care providers and emergency responders designated by the University System’s Chief Human Resources Officer.
    5. Sick. What if I have symptoms or been diagnosed with COVID-19 or I’m caring for an immediate family member with symptoms or diagnosed with COVID-19?
      1. You may telework if it is feasible.
      2. You may use compensatory time, vacation, sick, or personal leave. You may also use up to 15 days of unearned vacation leave.
      3. You may also qualify for FMLA leave if you or your immediate family member is experiencing a serious health condition. Available paid leave, including unearned vacation leave, may be used as part of FMLA leave.
  2. Telework Required. What if I’m required to telework?
    1. Compensation. You will continue to receive your normal rate of compensation.
    2. Duties. You will perform regular duties and/or other duties assigned by your supervisor, including duties outside normal position duties and description.
    3. School or daycare closure. What if I need to care for an immediate family member because of a school or daycare closure? If you are unable to telework while caring for the family member, you may use accrued sick leave up to 30 days. You may also use compensatory time, vacation, or personal days and up to 15 days of unearned vacation leave for this purpose.  This policy does not apply to employees in University of Missouri Health Care or to any other units excluded by the University System’s Chief Human Resources Officer.
    4. Quarantine / Stay-at-Home Order. What if I am healthy and able to work, but I am kept away from the worksite at the direction of the University, public health authorities, or health care provider or by a stay-at-home order?
      1. You will be expected to continue to telework on regular duties or duties as assigned.
      2. In addition, if the direction keeping you from teleworking has been issued to you personally by the University or public health authorities because of concern that you have been exposed to the coronavirus, you can receive administrative leave. The total of FFCRA Paid Sick Leave and administrative leave will be up to 15 workdays of paid leave.
      3. FFCRA Paid Sick Leave and Expanded FMLA Leave are not available to health care providers and emergency responders designated by the University System’s Chief Human Resources Officer.
    5. Sick. What if I have symptoms or been diagnosed with COVID-19 or I’m caring for an immediate family member with symptoms or diagnosed with COVID-19?
      1. You may telework if it is feasible.
      2. You may use compensatory time, vacation, sick, or personal leave. You may also use up to 15 days of unearned vacation leave.
      3. You may also qualify for FMLA leave if you or your immediate family member is experiencing a serious health condition. Available paid leave, including unearned vacation leave, may be used as part of FMLA.
  3. Unable to work on site or telework– What if I can neither work on site nor telework?
    1. Exhaust telework opportunities. Consult with your supervisor to determine whether you are able to perform normal or other duties assigned by your supervisor through a telework arrangement. Duties may be assigned outside normal position duties and descriptions.
    2. Compensation. If you are otherwise available to work and your supervisor determines that you cannot telework you may use any available administrative leave or other paid leave that is available to you. If you do not have available paid leave, you may be approved for unpaid leave.
    3. Insurance premiums. If you are a benefit-eligible employee, you will be eligible to continue your insurance benefits while on a leave. How the premiums are collected will depend on if you have enough earnings to cover the full premiums. Generally speaking, if you are unpaid for a month or less, the UM System Office of Human Resources will adjust your next paycheck(s) accordingly for the missed premiums. You will be notified by email of any adjustments made. If you are unpaid for more than a month, you will receive a billing statement from the University for the month(s) of coverage you owe. For questions, Contact your local HR Generalist or the HR Service Center at (573) 882-2146, toll free at (800) 488-5288 or at HRServiceCenter@umsystem.edu.
    4. School or daycare closure, quarantine or sickness. If you are not available to work because you need to care for an immediate family member because of a school or daycare closure; you are kept from the worksite at the direction of the University or public health authorities because of your actual or suspected exposure to coronavirus; or you have symptoms or been diagnosed with COVID-19 or are caring for an immediate family member with symptoms or diagnosed with COVID-19, you may use the leave that would be available if you were required to work on site.

Reviewed 2021-01-05