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302 Expenditure Limits and Required Approvals

Show-Me Shop (SMS) e-Procurement
If desired item is available through SMS, department may purchase the item, regardless of the dollar value, without involvement of procurement.

Purchasing Card (p-card)
If desired item is not available through SMS, purchases of $0 - $4,999 may be purchased on a University issued purchasing card unless restricted by p-card policies and card limits. P-card may be used without involvement of procurement.

University p-card policies are defined at: http://www.umsystem.edu/ums/fa/procurement/card/policy

Non-Catalog Requisition
If acquisition cannot be made through SMS or via p-card, a non-catalog e-procurement requisition is required following these limits:

  • $10,000 - $24,999 – procurement method is at the discretion of the strategic sourcing team. Purchases may require solicitation of bids, through a formal or informal process, or require appropriate sole source justification
  • $25,000 and above – Purchases require a formal bidding process which requires the advertisement and posting of the bid to the bidding population using a sealed process