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Chapter 2: Design & Construction Policies

  1. The rules governing and controlling design and construction practices for the University have been established and approved by the Board of Curators in the Collected Rules and Regulations 70.060. Other information on delegations and policy are noted in the Business Policy Manual 109.
  2. General: The University of Missouri System has the following objectives in the design and construction of its facilities:
    1. Build high quality facilities respective to functionality and appearance.
    2. Make the best and most cost-effective use of dollars expended.
  3. Building and Fire Protection Codes
    1. Basic Building Code: See the requirements in the Collected Rules and Regulations 70.060.
    2. Other Codes and Policy: See Chapter 3.
  4. Use of Professional Architects and Engineers
    1. Authority to Engage Professional Architects and Engineers: Only a designated University of Missouri representative, such as the UM Director of Facilities Planning and Development or the Campus Facilities Administrator, shall engage and coordinate the services of Professional Architects and Engineers. When executing a consulting agreement, the campus, or other client, shall identify sufficient funding to cover authorized fees.
    2. Employment and Use of Professional Architects and Engineers: All design drawings and specifications for construction, alteration, repair, expansion, addition or modification of facilities involving the practice of professional architecture or professional engineering shall be prepared by or under the direct supervision of a professional architect or professional engineer registered in the State of Missouri, in accordance with State of Missouri statutes.
    3. Projects Requiring a Registered Architect or Engineer: Projects require design by a registered architect or engineer if they involve any modifications to a building's walls, ceilings, structural system, electrical system, or mechanical system that require interpretation of fire or building codes.
    4. Projects That May Not Require a Registered Architect or Engineer: Examples of work that may not require a professional architectural or professional engineering seal but must comply with applicable University of Missouri building codes and design standards would be:
      1. Painting
      2. Wall covering
      3. Window blinds and draperies
      4. Floor coverings
      5. Asbestos removal
      6. Removal and/or replacement of materials containing PCB
      7. Cabinetwork
      8. Pre-engineered equipment and supplies (not including installation or application)
      9. Maintenance that replaces components to a previously designed system
      10. Landscaping (not including walks, retaining walls, etc.)
    5. Professional Seal: All drawings and specifications prepared under the requirements of paragraph b above shall bear the professional seal of the architect and/or engineer along with a certification stating: "I hereby certify these drawings and/or specifications have been prepared by me or under my supervision. I further certify that to the best of my knowledge these drawings and/or specifications are as required by and in compliance with University of Missouri building codes and design."
    6. Location of Seal: The seal shall be affixed to all sheets of the drawings and to the first page or cover page of specifications and published design. The certification is to appear on the first page or cover page of drawings, specifications, and published designs.
    7. Professional Liability Insurance: All firms shall carry professional liability insurance in an amount set by the UM Director of Facilities Planning & Development. An Irrevocable Letter of Credit may be accepted in lieu of professional liability insurance. Requests for use of an Irrevocable Letter of Credit should be forwarded to the UM Director of Facilities Planning and Development.
  5. Architect/Engineer Selection
    1. Architects and Engineers will be selected using a Qualifications Based Selection Process, refer to BPM 109.
    2. Preference to Missouri Firms: The University of Missouri has a preference to hire Missouri firms if the expertise required for the project is available within the state. An exception to this policy can be made for Kansas firms located in the greater Kansas City area.
    3. Allocation of Work: The University of Missouri will strive to distribute design consultant work among as many qualified Missouri firms as possible.
    4. Minority and Women Business Enterprises: Minority and Women participation goals shall be established for each architect/engineer selection as appropriate for a given project. The University of Missouri will encourage M/WBE architects/engineers to submit qualification statements. Majority firms shall be encouraged to hire M/WBE subconsultants.
  6. Administration of Design Projects
    1. Project Manager: A Project Manager shall be assigned by the campus to administer a design consultant agreement and shall oversee all design and construction document preparation. Management: Project Managers will collaborate to bring about a successful project. Reviews: University project stakeholders shall work closely with the design architects/engineers and shall review all design proposals. University design and construction staff shall complete a review of construction methods and constructability of all projects prior to bidding.
  7. Project Funding: All University of Missouri construction projects shall have sufficient funding to cover at least the base bids, prior to advertisement for bids.
  8. Competitive Bidding: Refer to CRR 70.060.
  9. Award of Construction Contracts: Refer to BPM 109.
  10. Advertisement for Bid of Construction Contract Construction: Refer to CRR 70.060.
  11. Plan Set Deposit or Fee: Deposits and/or reprographic fees are required for each set of bidding documents. The deposit and/or fee should be set at no less than the printing/copy cost before the advertisement for bids is issued. Plan Deposits shall not be less than $50 each, and are refundable. Fees are not refundable. Campuses may use 3rd party vendors to distribute bidding documents and collect deposits and/or fees. Campus may set guidelines for deposit refunds (time, suitability for use, etc.).
  12. Minority and Women Business Enterprise Participation on Construction: Construction contracts estimated to cost $100,000 or more shall be advertised with a Minority and Women Business Enterprise (M/WBE) participation goal. Contractors will be requested to meet the goal or show evidence that a Good Faith Effort was made to secure M/WBE subcontractors. The low bidder shall be required to submit a list of all minority firms contacted for bids within 24 hours of the bid. On projects under $25,000, at least one bid should be sought from a MBE contractor. Where three or more MBE firms capable of performing a particular project are known to exist, the bid requests should be sent to those MBE firms, followed by posting of such projects using standard operating procedures.
  13. Listing Subcontractors: Contractors bidding on University projects estimated to cost $500,000 or more will be required to list major subcontractors in their bids. Specifications for such projects will identify the type of major subcontractors likely to be required. No more than eight (8) major subcontractors may be identified based on the value of the subcontract work. Contractors may change a subcontractor proposed in the bidding documents only upon approval by the University. Listing Subcontractors is not required for Design-Build.
  14. Damage for Delay: Actual damages for delay will be specified for construction contracts. Whenever the timely completion of a construction contract is critical, liquidated damages for delay may be specified. The Campus Construction Administrator will determine the liquidated damage for delay. Liquidated damages will end when Substantial Completion is achieved, defined as the date when a facility is useable by the University.
  15. Prevailing Wages: See the requirements in the CRR 70.060. Prevailing wages are required to be paid on all contract construction work that benefits the University. Prevailing Wages shall also be required on all construction work done by others exceeding $25,000, on property leased by the University. Prevailing wage rates are provided to the campuses by the UM Director of Facilities Planning & Development. Prevailing wages are not required for maintenance work. For the purposes of determining Prevailing Wages, Construction is defined as the construction, reconstruction, improvement, enlargement, alteration, painting and decorating, or major repair to physical facilities owned and/or leased to the Curators. The exceptions apply to the purchase and installation, outside a design-build or construction contract, of blinds, drapery, free standing cabinetry, furniture, and movable partitions (without electrical wiring). Maintenance Work is the repair or routine servicing, but not the replacement, of existing facilities or systems when the size, type, or extent of the existing facilities is not thereby changed or increased.
  16. Bid Security: Bid Security equal to at least of 5% of the bid amount is required from all bidders. To encourage bidding on projects less than $25,000, the Campus Facilities Administrator may waive this requirement before receipt of bids. The purpose of Bid Security is to protect the University from losing the benefit of a low bid. The Bid Security is a guarantee the low bidder will enter into a contract for the amount of their bid and provide a payment and performance bond. The Information for Bidders gives Bid Security requirements.
  17. Performance Bonds and Payment Bonds: Both a Performance Bond and a Payment Bond are required for all construction contracts greater than $25,000. See Chapter 12 for the definition of construction. See Chapter 6.C.2.g for further information on Bond requirements.
  18. Owner's Representative: The Campus Construction Administrator will assign an Owner's Representative, or Construction Project Manager, to administer the construction contract and observe and inspect all work performed by the contractor as to conformance with drawings and specifications for the project.
  19. Design-Build Contracting
    1. The Design-Build Request for Proposal [RFP] will include the following:
      1. Program documents and drawings setting forth the project scope and the size, type, and desired design character of the building and site.
      2. The performance specifications covering the quality of materials, equipment, and workmanship.
      3. The Maximum Allowable Price or Stipulated Sum that the University has available for the project.
      4. The method for evaluating and scoring proposals is based on criteria in the RFP. Non-cost factors may include preliminary design, M/WBE plan, individual and corporate qualifications of the AE and contractor team, delivery schedule, outline specifications, and the ability to meet and understand program requirements.
      5. The University will make every attempt to make existing information available to all proposers such as surveys and geotechnical information. However, the successful Design-Build team will be responsible for all information on which their design is based.
    2. The University awards the contract to the design-build team offering the University the best value determined by published pre-established criteria and procedures within the University's contract budget, not necessarily the low bidder. However, cost is always an evaluation factor.
    3. The University may retain a technical advisor to prepare the design-build RFP, assist the University in reviewing and scoring the proposals, to conduct design submittal reviews, and other duties.
    4. Proposers are asked to submit technical and price proposals in separate envelopes and at the same time. The price proposals are separated and not shared with those reviewing & scoring the technical proposals. Once proposals are scored, the price component is added to the scoring formula noted in the RFP. Before the technical evaluation is turned over to the evaluation team, each initial technical submitted is reviewed by the by non-scoring committee staff to remove any references to pricing that may have been inadvertently included in the proposal submittals.
    5. The University may interview or enter into discussions with any or all the responsive proposers after submittal of their technical and price proposals. The discussions may include separate meetings with each design-build team to convey such things as the University's concerns, suggestions, requests for clarifications, design/program innovations, value engineering, etc. all intended to allow the design-build team the opportunity to address the University's expectations.
    6. In most cases, the University encourages the proposers to submit innovative alternates which may represent the design-builder's proprietary ideas for improving the project, but still meet the contract requirements. In cases when the budget is tight, the incorporation of cost saving innovations is often the only way the proposal can be responsive to (i.e., stay under) the maximum contract cost that the University has available for the project.
    7. The University may elect to prequalify proposers for a project through a Request for Qualifications [RFQ] process before the RFP process. Proposers will be required to submit their qualifications and other evaluation parameters. Teams are scored and only those prequalified may be invited to submit technical and price proposals. The University may limit the number of proposers.
    8. The University may pay a stipend to unsuccessful proposers that submit responsive proposals to encourage each team's efforts and convey ownership of each proposal to the University. Teams may elect to reject the stipend and retain the rights to the proposal. Stipend award criteria and procedures will be included in the design-build RFP.
  20. Toolbox Architects and Engineers
    1. A campus may retain three to four architects and engineers on an on-going basis to provide project programming, preliminary design, or design services for common projects with construction cost less than $500,000. This will allow the campus to quickly select a group of qualified firms for project types anticipated to occur frequently. Individual agreements will be issued for individual projects, engagement, and commissions.
    2. For major campus customers with significant construction, a Tool Box firm may be retained to provide design services for larger projects with construction costs up to $5,000,000. Tool Box services for these large customers must be approved by the UM Director of Facilities Planning and Development.
    3. Toolbox AE’s may also be used with Annual Indefinite Delivery Agreements renewable up to a total contract period of five years may be used for miscellaneous indefinite delivery services. For each Toolbox commission on an indefinite delivery agreement, the campus must issue the A/E a contract order that describes the project scope, schedule, budget, and fee. The total of fees/commissions on the face value of the agreement may not be exceeded without renewal of the agreement.
    4. Approval of any Toolbox AE and Annual Indefinite Delivery Agreements fee will follow the delegation of authorities for AE fees.
    5. Architect and Engineer Toolbox Procedures
      1. To begin the procurement process for professional design services for a toolbox, the campus will forward a Project Information Form (PIF) to the UM Director of Facilities Planning and Development. A signed copy of the PIF is returned to the Campus Construction Administrator. The procurement of professional services will be managed by the Project Manager.
      2. Architect and Engineer Selection
        (1) Architect and Engineer Database - The University of Missouri maintains a listing of all consultants interested in providing services to the University of Missouri. UM Facilities Planning & Development maintains this file and distributes it electronically to the campuses. This database will be used as a starting place to determine the most qualified consultants for a project.
        (2) Evaluation Criteria - The University’s procedures for selecting consultants follow the intent of State and Federal guidelines. For the toolbox, the firms will be evaluated based on the following:
          (a) The firm’s qualifications.
          (b) The number of projects the firm has completed that are similar in scope and size.
          (c) The current number of contracts the firm has with the University of Missouri.
          (d) The firm’s past performance.
          (e) The firm’s present work load.
          (f) The firm’s experience with the project.
          (g) The firm’s minority status and minority participation in the design team.
          (h) The firm’s status as a Missouri Firm.
        (3) Selection Process
          (a) The Campus Facilities Administrator defines the toolbox and assigns the Project Manager and the committee members.
          (b) The Project Manager prepares a Request for Qualifications (RFQ). The RFQ outlines the toolbox scope and services required.
          (c) The Project Manager uses the Consultant Database and their judgment to develop a list of consultants to receive the RFQ. The Project Manager issues the RFQ to prospective firms.
          (d) After qualifications are received from the consultants, the Project Manager reviews the information and recommends a list of firms to interview to the committee. Only the most qualified consultants are invited to be interviewed.
          (e)The interviews are coordinated by the Project Manager and should include the project committee.
          (f) Based upon the above evaluation criteria, the selection committee ranks the firms and they recommend a finalist. A written evaluation of the firms is placed in the project file. The Project Manager will complete the University of Missouri Consultant Selection Summary Form and place in the project file.
        (4) Using a Toolbox Consultant on a Project
          (a) When the Campus uses the Toolbox for design services on a project, the Project Manager will consider each firm in the toolbox and select the one best qualified for the project. The campus will distribute the projects among the toolbox firms.
          (b)From this point, the process is identical to the process for Design-Bid-Build in Chapter 6. The Consultant Selection Summary Form completed in the Toolbox Selection Process above is used for each Toolbox project.
  21. Construction Done with In-House Staff: Construction or remodeling projects may be done with in-house staff only when the total value of the work is less than $95,000. (Note: In 1974, an understanding was reached between the President of the University and the local unions that University staff would not involve themselves in any in-house construction work exceeding $10,000. Annually, this is reviewed by the UM Director of Facilities Planning and Development to reflect changes as reported in the Engineering News Record ENR construction cost index. In 2013, this number was increased to a value of $95,000 to account for inflation.)
  22. Sustainable Design
    1. The University of Missouri recognizes the value of sustainable capital project development in order to meet today's needs without compromising the ability of future generations to meet their own needs. It is the policy of the University of Missouri to incorporate sustainability principles and concepts in the design of all facilities and infrastructure projects to the fullest extent possible, while being consistent with budget constraints, appropriate life cycle cost analysis and customer priorities. This policy applies to renovation and new construction regardless of funding source or amount; to projects accomplished both in-house and through A/E contracts; and to designs associated with all construction methods. Environmental concepts that guide sustainably designed projects are:
      1. Sustainable Sites: Meet or exceed State of Missouri DNR best management practices for erosion and sedimentation control standards. Accommodate alternative transportation methods.
      2. Water Efficiency: Target water efficient landscaping, reduced water usage, and innovative stormwater management.
      3. Energy and Atmosphere: Encourage optimal energy performance, including appropriate levels of commissioning.
      4. Materials and Resources: Support construction waste management programs. Provide space for building-based recycling program. Encourage use of local and regionally-produced materials and building products made with recycled content.
      5. Indoor Environmental Quality: Pursue toxin-free indoor air through appropriate ventilation and use of building materials that emit low levels of volatile organic compounds (VOCs).
    2. The University will not typically seek certification of projects through the USGBC Leadership in Energy and Environmental Design (LEED) process. However, the design of University buildings should strive to achieve an equivalent LEED-certified level while supporting goals stated above. In special cases, specific projects may seek LEED certification if campus goals and budget align.
  23. Suspension
    1. The Campus Contracting Officer at each University of Missouri campus shall have authority to suspend a firm [architect, engineer, consultant, contractor, sub-contractor, or material supplier] for cause from consideration for award of contracts or from participation in any capacity on that particular campus for a period of one year. The causes for suspension shall include, but not limited to, any of the following:
      1. Violating any federal, state, or local law, ordinance, regulation, or University Policy in the performance of the contract. The particular provision shall be specifically identified in the notice to the firm.
      2. Willfully or egregiously failing to perform in accordance with the terms and requirements of a contract.
      3. Providing false or misleading information or willfully omitting substantive information on an application, in a bid/proposal, or in correspondence or communication to the University.
      4. Colluding with others to restrain competition or fix prices.
      5. Attempting to obtain information, by whatever means, related to a bid/proposal submitted by a competitor in response to a solicitation in order to obtain an unfair advantage prior to a contract award.
      6. Contacting proposal/bid evaluators or any other person who may have influence over the award regarding a bid or proposal under consideration, for the purpose of influencing the award of a contract.
      7. Giving gifts,(other than incidental advertising items valued at less than $75), meals, or trips to a University employee intending to provide a personal benefit to that employee and not a benefit to the University as a whole or to influence the award of a contract.
    2. The firm must be given written notices during the course of the project outlining the issues and expectations and a warning that the firm may be suspended if corrections are not made. The campus must also formally meet with the firm to discuss the issues and expectations and explain to the firm that they may be suspended if corrections are not made to the satisfaction of the University.
    3. The suspended firm shall be mailed a formal notice of suspension outlining the reasons for, the specific conditions of, and the effective period of the suspension. After the time to appeal the decision has passed, any bids or proposals submitted by the firm shall not be considered and, in the case of a subcontractor, material supplier, etc., the firm shall not be allowed to participate in any capacity.
    4. A suspended firm may appeal the suspension by the Campus Contracting Officer by submitting a written request to the UM System Contracting Officer within fifteen (15) calendar days after receipt of the formal notice of suspension. The UM System Contracting Officer will call a meeting of the firm and the Campus Contracting Officer or his designee by written notice, within thirty (30) days after receipt of the firm’s written appeal. The Campus Contracting Officer shall provide the UM System Contracting Officer with a copy of the written decision and any supporting documentation. The parties may present further documentation and/or present the testimony of any knowledgeable person regarding the suspension at the meeting called by the UM System Contracting Officer. Based on this information, the suspension may be rescinded or affirmed by the UM System Contracting Officer. Within fourteen (14) calendar days of the conclusion of the hearing, the decision of the UM System Contracting Officer shall be sent by certified mail to the firm. The decision of the UM System Contracting Officer shall be final. If the UM System Contracting Officer has been involved in the decision to suspend the firm, or if for any reason the UM System Contracting Officer chooses not to hear the appeal, then she/he will appoint a neutral individual to hear the appeal.
    5. Any firm suspended three or more times will automatically be debarred.
  24. Debarment
    1. The Campus Contracting Officer at each University of Missouri campus shall have authority to recommend a firm be debarred [architect, engineer, consultant, contractor, sub-contractor, or material supplier] for cause from consideration for award of contracts or from participation in any capacity on any University of Missouri campus indefinitely. The causes for debarment shall include, but not limited to, any of the following:
      1. Refer to W.1.a-g above
    2. The firm must be given written notices during the course of the project outlining the issues and expectations and a warning that the firm may be debarred if the corrections are not made. The campus must also formally meet with the firm to discuss the issues and expectations and explain to the firm that they may be debarred if corrections are not made to the satisfaction of the University.
    3. In order for a firm to be debarred, a vote shall be taken of each of the Campus Contracting Officers and a representative from Facilities Planning and Development or their designee; the vote count shall be unanimous before a firm can be debarred.
    4. The debarred firm shall be mailed a formal notice of debarment outlining the reasons for, the specific conditions of, and the effective period of the debarment and any actions the firm must take in order to be eligible to contract again. After the time to appeal the decision has passed, any bids or proposals submitted by the firm shall not be considered and, in the case of a subcontractor, material supplier, etc., the firm shall not be allowed to participate in any capacity. The debarment shall continue until such time the firm takes the corrective action as indicated in the debarment notice and provides documentation to the University demonstrating that the cause for the debarment has been corrected. If the University agrees the issue has been resolved, the firm will be reinstated on probation. The University will develop a plan outlining the types of projects, size of projects, etc. the firm may participate in and the number of projects or a time line for the firm to fulfill their probationary period. If the firm performs satisfactorily during the probation period, they will be reinstated with full bidding privileges.
    5. A debarred firm may appeal the debarment by submitting a written request to the UM System Contracting Officer within fifteen (15) calendar days after receipt of the formal notice of debarment. The UM System Contracting Officer will call a meeting of the firm and the Campus Contracting Officer who recommended the debarment or his designee, by written notice, within thirty (30) days after receipt of the firm’s written appeal. The Campus Contracting Officer shall provide the UM System Contracting Officer with a copy of the written decision and any supporting documentation. The parties may present further documentation and/or present the testimony of any knowledgeable person regarding the debarment at the meeting called by the UM System Contracting Officer. Based on this information, the debarment may be rescinded or affirmed by the UM System Contracting Officer. Within fourteen (14) calendar days of the conclusion of the hearing, the decision of the UM System Contracting Officer shall be sent by certified mail to the firm. The decision of the UM System Contracting Officer shall be final. If the UM System Contracting Officer has been involved in the decision to debar the firm, or if for any reason the UM System Contracting Officer chooses not to hear the appeal, then she/he will appoint a neutral individual to hear the appeal.
  25. Construction Project Audits: The quality, effectiveness and efficiency of the management of the University’s facilities operations are of great importance. The policies and procedures outlined in this manual are written to establish operating principles, while protecting the public interest in the expenditure of public funds. The office of Facilities Planning and Development may periodically audit projects to assure compliance with the policies and procedures identified in this manual. The audits will include the review of project files, as well as interviews with campus staff, consultants and contractors. The findings of the audits and recommendations, if any, will be forwarded to the Campus Facilities Administrator and the Campus Contracting Officer. The audits will include, as a minimum, a review of the following:
    1. Project initiation
    2. Project review
    3. Board review and approval
    4. Consultant selection process
    5. Contracts’ bidding process
    6. Construction process
    7. Change Orders
    8. Close-outs
  26. Leased Property Construction
    1. Property Leased From the University: The following guidelines shall apply for all new construction and remodeling completed on property leased from the University of Missouri. Property is meant as real estate (land, including buildings and/or improvements).
      1. Board of Curators Procedures: Leases shall be approved by the Board of Curators as required in the University of Missouri Collective Rules and Regulations. All subsequent construction and/or remodeling completed over the term of the lease shall be approved by the Campus Construction Administrator or the UM Director of Facilities Planning and Development for UM System leases.
      2. Employment and Usage of Professional Architects and Engineers: All design drawings and specifications for construction, alterations, repairs, expansion, additions or modifications of property involving the practice of professional architecture or professional engineering shall be prepared by or under the direct supervision of a professional architect and/or engineer licensed in the State of Missouri and in accordance with State of Missouri Statutes. The UM Director of Facilities Planning and Development and the Campus Facilities Administrator shall retain the right to approve the design professional.
      3. Campus Facilities and Utility Interconnects: All interfaces with campus facilities, utility interconnects and interruptions, shall be planned, approved and coordinated with the office of the Campus Facilities Administrator.
      4. Codes / Standards: All construction and remodeling shall be designed and constructed per the regulatory codes and standards adopted by the University of Missouri.
        (1) Request for Variances: The architect and/or engineer of record shall submit in writing all requests and supporting documentation to the UM Director of Facilities Planning and Development for consideration. The UM Director of Facilities Planning and Development shall issue correspondence approving or denying the request.
        (2) Plan Reviews, and Permit Inspections: All improvements will be subject to plan reviews and permit inspections as deemed necessary by the UM Director of Facilities Planning and Development. A third party consultant may be retained by the Board of Curators of the University of Missouri to ensure compliance with the applicable regulatory codes and standards. A building permit will be issued when all plan review comments have been addressed and sealed drawings and specifications have been submitted to the UM Director of Facilities Planning and Development. The cost of plan reviews and permits inspections will be paid by the lessee.
        (3) Final Inspection and Certificates of Occupancy: Upon substantial completion, the UM Director of Facilities Planning and Development (or a third party consultant retained by the Board of Curators of the University of Missouri) will conduct a final inspection and issue a Certificate of Occupancy once all identified deficiencies have been corrected. The cost of the inspection and Certificate of Occupancy will be paid by the lessee. Partial Occupancy Certificates may be issued when project conditions warrant and at the discretion of the UM Director of Facilities Planning and Development.
    2. Property Leased by the University: The following guidelines shall apply to all new construction and remodeling done within Property leased by the University of Missiouri, provided the lease terms comply with Business Services Policies for leasing.  "Property" is defined as real estate (leased land, including the buildings or improvements located on the land).  In particular, following the initial improvements to the Property, which improvements shall be specified in the lease, and approved by the Board of Curators (such approval being evidenced by the Board of Curator's execution of the lease), any subsequent improvements to the Property shall adhere to the following policies and procedures:
      1. Board of Curators Procedures: All leases and all subsequent construction and remodeling done over the term of the lease shall have the approval of the Board of Curators as required in the University of Missouri Collective Rules and Regulations.
      2. Codes/Fire Protection: All construction and remodeling to the leased property shall be designed and constructed according to the University polices on Building and Fire Protection Codes.
      3. Employment and Usage of Professional Architects and Engineers: All design work for construction, alteration, repair, expansion, addition or modification of property involving the practice of professional engineering or professional architecture shall done according to the University polices for the Use of Professional Architects and Engineers.
      4. Project Review: All plans and specifications for construction and remodeling shall be reviewed and approved by the Campus Facilities Administrator.
      5. Design, Construction and Inspection: Construction and improvements shall conform to the University of Missouri standards and practices for design and construction. Construction administration may not be the responsibility of the University. If the University does not administer the construction contract, the University shall reserve the right to periodic inspections to monitor construction quality.
      6. Prevailing Wage: Prevailing Wages shall be required on all construction work done by others on property leased by the University when the value of the work exceeds $25,000.
      7. Competitive Bidding: All construction and remodeling shall be subject to competitive bidding. All bid contracts shall be subject to review and approval by the University Contracting Officer. Construction done directly by the Lessor is acceptable, in lieu of competitive bidding, provided that the price is commercially resasonable in the Property's location.
  27. Construction Work Bid by Procurement
    1. Procurement may bid some items typical to Construction that require some installation on university property such as blinds, drapery, free standing cabinetry, furniture, and movable partitions (without electrical wiring. The Project Manager may engage procurement to buy such items for a construction project.
    2. Whenever procurement receives a client purchase order request that involves the labor and materials for construction on fixed works on university owned or leased property, procurement shall contact the campus construction management administrator who shall determine the extent, if any, of campus design & construction services involvement. If campus design & construction support is necessary, support fees may be charged to the client. Typical determinations are:
      1. The project should be managed by campus construction, or
      2. The project should be bid by procurement with campus construction staff reviewing design documents, compliance with university building codes and standards, insurance requirements, on-site construction activities, and quality control, or
      3. No campus construction support is necessary.
    3. Examples of work that should be reviewed with the campus construction administrator are:
      1. Work requiring the design by an architect/engineer by UM policy and Missouri Law.
      2. Work that may alter an existing facility and impact building life safety codes, access standards, and/or university standards.
      3. Office remodeling, painting, carpet replacement, lighting/electrical alterations.
      4. Agriculture and/or pre-manufactured buildings.
      5. Self-contained laboratory clean rooms and installed medical equipment such as an MRI.
      6. Parking lots, walks, drives, drainage, exterior lighting, fencing and any other site work.
      7. Scoreboards & signs.
      8. Fixed works alterations & improvements.
    4. All construction work done for the benefit of the Curators of the University of Missouri is subject to prevailing wage requirements. When procurement does handle the bidding of the work discussed in this section, procurement will contact the Prevailing Wage Coordinator [UM Facilities Planning & Development] for a determination of whether prevailing wages must be required for the work and the current applicable wage rates.