Employment Policies (HR-100)
HR-104 Relocation Incentives
A special, one-time payment, not to exceed one-third of the employee's annual salary, may be authorized by the President, Vice President, Chancellor, or Hospital Chief Executive Officer when it is in the best interest of the University to provide an employment incentive to a current or prospective employee to move from one location to another. In special circumstances, the President, or in his absence, the Vice President for Human Resources may authorize payment in excess of one-third of the employee’s annual salary. Payments provided for under this policy are separate from and in addition to any payments that may be authorized for moving expenses. Regular employees are eligible to receive this benefit. All such payments must be approved consistent with Executive Order 6 of the Collected Rules and Regulations.
Employees recommended to receive relocation incentive payments must sign a Relocation Agreement which stipulates that part or all of the advance payment will be returned if the employee does not continue employment with the University for at least two (2) full years. The repayment schedule would include: Less than six (6) full months worked - return 100 percent; at least six (6) full months worked, but less than 12 full months - return 75 percent; at least 12 full months worked, but less than 18 full months - return 50 percent; and at least 18 full months worked, but less than 24 full months - return 25 percent.
Funds for relocation incentive payments are the responsibility of the employing department. The campuses are individually responsible for determining the method by which requests for authorization of relocation incentive payments are processed and approved.
In accordance with Internal Revenue Service regulations, all payments are taxable compensation subject to withholding and other appropriate deductions, and will be reported on the W-2 form as part of the employee's total compensation.
Date Created: 9/26/97
Last Updated: 8/01/11