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Leaves (HR-400)

HR-401 Holidays

Summary

The following days have been designated as official University holidays: New Year's Day, Martin Luther King Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the Friday following, Christmas Day, and other days as may be designated by the President. Holidays are considered to extend over a 24-hour period. When a holiday falls on Saturday, the preceding Friday is observed.  When a holiday falls on Sunday, the following Monday is observed.  Official holidays occurring during a vacation period are not counted against vacation time.

24/7 Operations

Notwithstanding the foregoing observations for holidays falling on the weekend, units / departments that operate 24 hours a day and/or 7 days a week may choose to observe the holiday on the actual day of the holiday.  The holiday schedule for these 24/7 operations will be determined by the unit / department.  Employees required to work on the day the holiday is observed in their unit / department and entitled to receive premium pay, as described below, will receive holiday pay and premium pay only on the day the holiday is observed in their unit / department.

Eligibility

Regular employees entitled to receive pay up to a maximum of eight (8) hours for official University holidays include all full-time Administrative, Service & Support employees, whether or not they are scheduled to work on the holiday, with  (99 percent to 75 percent FTE employees to receive holiday pay on a prorata basis). Employees with primary titles that are Administrative, Service & Support who are exempt from classification because their positions are primarily directing instructional or research activities are not subject to this policy.

Holiday Pay

Hours paid for the holiday but not actually worked do not apply toward the calculation of overtime. When a holiday falls on a normal day off for employees who work non-standard schedules, equivalent time off may be granted on another day. If another day off cannot be arranged, the employee will be paid for the holiday.

Required Work on a Holiday

All nonexempt regular employees required to work on a holiday will receive 1-1/2 times their straight-time wage rate (premium pay) for the hours worked in addition to their holiday pay.  Employees working on a holiday will receive both premium pay for the hours worked on a holiday and, in addition, those hours will count toward the calculation of weekly overtime pay.

Employees failing to work on a holiday when scheduled are not eligible for holiday pay unless excused by their supervisor.

Exempt regular employees will receive compensatory straight time off if required by their administrative superior to work on a holiday.

Special Religious Holidays

Time off to observe special religious holidays may be permitted by an employee's supervisor, but must be charged to accumulated vacation, taken as personal days, or treated as an excused absence without pay.

See Also

HR 117 Layoff, HR 211 Overtime Questions and Answers, HR 402 Vacations and HR 403 Personal Days

Date Created: 9/26/97

Last Updated: 08/22/2010