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Non P.O. Contracts

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Non P.O. contracts are contracts that do not require issuance of a Purchase Order. Examples of these contracts are consulting agreements, speaker/lecturer agreements, licensing contracts, and collaborative agreements.

CAMPUS NON-P.O. CONTRACTS

Most Non P.O. contracts are processed through the appropriate campus Business Services office. Some of the campus contracts require execution by the Chief Procurement Officer (CPO). UM Procurement Services receives these contracts, reviews them, and logs and tracks them as they are reviewed by the General Counsel's Office, Risk and Insurance Management, and any other departments that should be involved.

As needed changes are identified, UM Procurement Services works with representatives of campus Business Services offices to revise and finalize the contracts. When all reviews are complete, the contract is provided to the CPO for execution.

The fully executed contracts are returned to the campus Business Services Office for distribution and retention in their files.

SYSTEM NON-P.O. CONTRACTS

For System offices, UM Procurement Services assists in preparation, negotiation, review, finalization and execution of Non P.O. contracts. UM Procurement Services works with System departmental contacts to prepare and review drafts, circulate drafts for review by the General Counsel's Office, Risk & Insurance Management, and any other departments that should be involved. UM Procurement Services logs and tracks the progress of these contracts.

When all reviews are complete, the final contract is provided to the CPO or delegated Senior Strategic Sourcing Specilaist for execution.

The fully executed contracts are maintained by UM Procurement Services, with additional copies sent to the sponsoring department for retention and further distribution.

Templates

SUBMITTING NON-P.O. CONTRACTS FOR PROCESSING

Campus contracts should be sent to the campus Business Services office where they will be reviewed and forwarded, if necessary, to UM Procurement Services.

System contracts may be sent to UM Procurement Services by email. Hard copies may be sent to UM Procurement Services, 113 Heinkel, Columbia, attention: David Silvey.

Information should be included about the nature of the contract, the action requested, the name of the University contact who can provide further information, and where the contract is to be sent after execution.

Inquiries regarding the status of contracts sent to UM Procurement Services should be made to: SilveyD@umsystem.edu.

Reviewed 2014-10-15.