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Employment Policies (HR-100)

HR-101 Employee Status

SUMMARY:

University employees designated as academic appointments (regular and non-regular as defined in Collected Rules and Regulations 310.020); administrative, service and support staff; and students are covered by this policy.

DEFINITIONS:

Academic Staff Appointment: There are two categories of Academic Staff Appointments, Regular and Non-Regular, as defined by Section 310.020 of the Collected Rules and Regulations (CRR). For the purposes of this policy, the status of Academic Staff Appointments is based on the terms of the employment relationship with the university, and both Regular and Nonregular academic staff employees may be either a Fully Benefit Eligible Employee or a Variable Hour Employee as determined by the definitions below.

Fully Benefit Eligible Academic Appointment:  An employee with an Academic Staff Appointment that is at least 75 percent full time equivalent (FTE) and with indicated appointment duration of at least nine months.  Individuals who are simultaneously employed by the University and the Harry S. Truman Veterans Administration Hospital, pursuant to an agreement between said organizations, where the total combined appointments are greater than 75 percent FTE, but the University portion of the appointment is less than 75 percent FTE, are considered Fully Benefit Eligible except for the purpose of participation in the University’s Retirement Disability and Death Plan and the Employee Retirement Investment Plan.

Variable Hour Employee:  An employee with an Academic Staff Appointment that does not meet the definition of Fully Benefit Eligible above nor the definition of Regular Employee (Administrative, Service and Support Staff) below, nor the definition of Student Employee below.

Administrative, Service and Support Staff: The following provisions defining Regular Employee, Variable Hour Employee, Nonregular Employee and Per Diem Employee are in effect for all administrative, service and support employees, unless specifically exempted by policy.

Regular Employee: An employee with an administrative, service and support staff appointment that is at least 75 percent FTE with an appointment duration of at least nine months. Service credit under the UM retirement program requires a minimum of 1500 hours worked per year.  Regular Employees are Fully Benefit Eligible. An employee may not accumulate multiple appointments to attain Regular status.

Variable Hour Employee:  An employee that does not have an Academic Staff Appointment that meets the definition of Fully Benefit Eligible Academic Appointment above nor the definition of Regular Employee (Administrative, Service and Support Staff) above, nor the definition of Student Employee below. A Variable Hour Employee in an administrative, service and support staff appointment may be either a Nonregular Employee or a Per Diem Employee as defined below.

Nonregular Employee: An employee that has an administrative, service and support staff appointment that does not qualify for Regular Employee status as defined above. Employees may be reappointed beyond the initial appointment, but in no instance may a Nonregular Employee earn service credit under the retirement plans. Nonregular employees are limited to less than 1500 hours per year (September 1, to August 31).

Per Diem Employee: An employee that has an administrative, service and support staff appointment that is not a part of an operating unit's regular work schedule and is scheduled to work only on an "as needed" basis. Work may be scheduled prospectively but should be considered as "elected" by the employee. Per Diem employees are provided an hourly rate of pay following approved rate schedule(s).

Student Employees: An employee that is enrolled as a student at the University of Missouri and whose primary association with the university is related to the pursuit of an academic program. Because academic pursuit is the primary purpose of the student role, Student Employees should not be scheduled to work more than an average of 28 hours per week across all concurrent university jobs during the measurement period1 and should be in a student title as described in HR-204 Student Position Titles.  

1 Measurement and Stability Periods are designated by the University in accordance with Section 4980H of the Internal Revenue Code and the regulations thereunder.

Date Created: 09/26/1997

Last Updated: 09/01/2013