Records and Information Management User’s Guide

Purpose and Mission of Records and Information Management

The mission of the University of Missouri System four-campus Records and Information Management Program is to establish the criteria for the retention of records to ensure the university retains the necessary information to meet legal, financial, administrative, research, and historical needs, in the most cost-effective manner in accordance with official University policy.

The Records and Information Management Program accomplishes its mission by:
  • Helping to create records necessary for the efficient and successful operation of the university
  • Saving records and information necessary for the continued operation of the University
  • Creating and retaining no more records than are necessary
  • Retrieving stored records promptly when they are needed
  • Operating an efficient cost-effective records center
  • Providing disaster planning and prevention consulting services

To become a new customer, email recordsmanagement@umsystem.edu or call 573-882-5955.

Records Center Contact Information

Contact the Records Center at 573-882-7652 or email centeru@umsystem.edu for the following services:

  • To request supplies such as:
    • White box labels for storage
    • Green destruction labels
  • To request the return of a file or box stored at the Records Center
  • To request pick-up or delivery
  • To request the destruction of confidential material

Records & Information Management Contact Information

Contact Records and Information Management staff at 573-882-5324, 573-882-5955 or 573-882-1449, or email recordsmanagement@umsystem.edu for the following services:

  • To request information about the retention or disposal of record types
  • To revise or create a new retention authorization
  • To request on-site Records Management Training for your department
  • To request information on disaster recovery
  • To become a new customer
  • To discuss your annual destruction notice
  • To discuss billing and pricing
  • To discuss any microfilm/microfilm information conversion
  • All other questions

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Contents

Reviewed 2019-05-02.