Non-PO Voucher Payment Handling

Special Issues related to Checks:

Does your Non-PO Voucher Check need an ENCLOSURE included with the check?  If so, click HERE.

Do you have a documented business need to receive the check so you can deliver it?  If so, you need a HOLD CHECK and can learn more about them by clicking HERE.  Examples:

  • You need to include things with the check that require special handling such as bulky items.
  • You want to send the check yourself so you can purchase proof of delivery.

Do you have a documented business need to receive the check before the next nightly processing cycle is complete?  If so, you need an EXPRESS CHECK and can learn more about them by clicking HERE. Example:

  • An unexpected need arose such that the payment is due before the next check cycle and using a Purchasing Card is not an option.

TOP

Processing Hold Checks:

If you need to receive a check for your Non-PO Voucher so you can mail it to the supplier yourself, you need to request a Hold Check.  Hold Checks process once a week on Tuesday night and are available at your Campus Accounting Office.  See the chart below for the location to pick up Hold Checks on your campus.

University of Missouri-Columbia
Accounts Payable Shared Services Office
325 Jesse Hall
Columbia, MO  65211
573) 882-3051

University of Missouri-Kansas City
Accounting Services
5115 Oak St.
Administration Center Room 224
Kansas City, MO  64112
(816) 235-1345

Missouri University of Science and Technology
Accounting Services
G-3 Parker Hall
300 W. 13th St.
Rolla, MO  65409
(573) 341-4189

University of Missouri-St. Louis
Accounting Services
204 Woods Hall
One University Blvd
St. Louis, MO  63121-4400
(314) 516-5087

When entering a Payment Request in PeopleSoft, add the following information in the "Comments" panel:

  • HOLD CHECK – All capital letters and first comment;
  • Include the name, title and phone number of the requestor.
  • Document the business need for the Hold Check.
  • Accounts Payable Shared Services will review the request for a Hold Check and determine the appropriate method to process the payment..

TOP 

Processing Express Checks

If you need to receive a check for your Payment Request on the same day the voucher is approved by your required fiscal approvers, you need an Express Check.  It is possible for Express Checks to be issued and picked up after 2 p.m. on the same day at the locations listed below if submitted to us by 1 p.m assuming all required electronic approvals have been received on the voucher.  Incomplete requests received after the 1 p.m. cutoff will be processed the following business day.

University of Missouri-Columbia
Payroll Office
1095 Virginia Ave
Parking Structure #7

Columbia, MO  65211
(573) 882-4030

University of Missouri-Kansas City
Accounting Services
5115 Oak St.
Administration Center Room 224
Kansas City, MO  64112
(816) 235-1345

Missouri University of Science and Technology
Accounting Services
G-3 Parker Hall
300 W. 13th St.
Rolla, MO  65409
(573) 341-4189

University of Missouri-St. Louis
Accounting Services
204 Woods Hall
One University Blvd
St. Louis, MO  63121-4400
(314) 516-5087

 

  • When entering a Payment Request in PeopleSoft for an Express Check, requesting department must add the following information in the "Comments" panel:
    • EXPRESS CHECK - All capital letters and first comment;
    • Include the name, title, and phone number of the requestor;
    • Document the business need for the Express Check
  • Requesting department (KCITY, ROLLA, & STL Business Units ONLY) completes the Express Check Request Form and attaches it as backup documentation to the Payment Request Form.
  • Requesting department ensures all electronic approvals (by the fiscal reviewers and or Program Manager if required) have been received on the voucher
  • Requesting department notifies Accounts Payable Shared Services by calling our office  (573-882-3051 or Toll Free: 855-584-3849) or EMAIL.  Be sure to insert "Express Check" in the subject line of the email and include the voucher number as well as a copy of the completed Express Check Request Form.
  • Accounts Payable Shared Services will review the request for the Express Check and determine the appropriate method to process the payment.
  • Accounts Payable Shared Services processes an Express Check for approved requests.
  • Accounts Payable Shared Services emails the  Express Check Form to the appropriate campus Accounting Office when the express check is available for pick up.
  • Requesting department is required to pick up the check and sign indicating their receipt of the check.
  • Requesting department is responsible for delivery of the check to the supplier.
  • Your campus Accounting Office may charge (depending on campus) the chartfield string provided by the requesting department, up to a $100.00 Express Check processing fee.

TOP

Reviewed 2016-12-14.


  To Contact Us:

Email

 

Attach Documents

 

Staff Directory

 

Feedback

 

MailUM AP Shared Services
325 Jesse Hall
Columbia, MO 65211
Hours: M-F, 8am - 5pm

 

Phone

Finance Support Center
877-752-3334

AP Shared Services
            573-882-3051