Enterprise Resource Planning (ERP) System

Benefits of a New ERP

• Cybersecurity enhancements
• Modern platform that is easier to integrate with and scale
• Improved user experience

Vision

Strengthen our administrative foundation to enable a greater focus on delivering enterprisewide missions. 

Outcomes

• Implement an ERP system that will stand the test of time (and last another 20+ years).
• Streamline administrative processes to allow faculty and staff to focus more on the university’s core mission.
• Reinforce the ERP as the primary system of record and reduce complexity across the enterprise technology landscape.
• Enable enterprise-wide compliance and avoid new risks.
• Facilitate effective knowledge transfer to avoid over-reliance on individual knowledge and ensure institutional resilience over time. 

Our Approach

This program is a multi-year implementation with the earliest changes likely in 2029. We are building a roadmap for the program and creating a project structure to guide us through the next phases and help us navigate the challenges and opportunities of ERP modernization. 

• Spring 2026: Initiate readiness projects to establish functional, technical and data foundations for future work.
• Early Summer 2026: Launch prequalification process to identify a focused set of qualified vendors.
• Late Summer/Early Fall 2026: Issue Request for Proposals (RFP) and host vendor demonstrations to assess and compare solutions.

Project Structure

Our new ERP modernization project will be supported by a governance structure designed to ensure strong executive oversight, clear accountability and broad input from across the University. 

At the highest level, an executive committee will guide the program and make final decisions on major items such as scope, budget, timeline and cross-campus issues. Working closely with them, the steering committee will drive key decisions on policies, data, roles and system changes, drawing on input from existing advisory groups, the project management office and a newly-created high-level advisory committee. While the advisory committee will not make decisions, it will represent campuses and functional areas, surface risks and help support change management efforts.